Grants & Contracts Specialist

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 54,000 - 66,000; Full time

Job summary

The University of Texas Meadows Center for Preventing Educational Risk seeks a Grants & Contracts Specialist on the UT Main Campus to provide pre- and post-award research administration support. You will monitor budgets, coordinate amendments and progress reports with Principal Investigators, and arrange travel for staff and participants.

This exempt, full-time role requires a Bachelor's degree and 3 years of experience in higher education research administration; CRA certification is preferred.

Qualifications

• Bachelor's degree and three years of relevant experience.
• Experience in pre- and post- award research administration in an institution of higher education.

Responsibilities

• Maintain and monitor budgets for research projects; work with PIs on amendments and progress reports.
• Arrange travel for staff, consultants, and participants, including hotel, flight, vehicle, and conference reservations.
• Process payments, contracts and purchasing for staff, consultants, and participants of The Meadows Center.
• Update and maintain administrative spreadsheets, Box, and paper files.
• Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines.

Skills

Budgeting

Travel logistics

Payments & purchasing

Proposal preparation

Administrative spreadsheets

Education

Bachelor's degree

Tools

DEFINE

FRMS

UTRMS

Job description

**Job Posting Title:**Grants & Contracts Specialist**----****Hiring Department:**Special Education**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Oct 01, 2026**----****Position Duration:**Expected to Continue Until Aug 31, 2027**----****Location:**UT MAIN CAMPUS**----****Job Details:**## PurposeProvide pre- and post- award research administration support for the Meadows Center for Preventing Educational Risk.## Responsibilities* Maintain and monitor budgets for research projects; work with Principal Investigators on amendments and progress reports.* Arrange travel for staff, consultants, and participants, including hotel, flight, vehicle, and conference reservations.* Process payments, contracts and purchasing for staff, consultants, and participants of The Meadows Center.* Update and maintain administrative spreadsheets, Box, and paper files.* Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines.* Other related duties as assigned.## Required QualificationsBachelor's degree and three years of relevant experience. Experience in pre- and post- award research administration in an institution of higher education.*Relevant education and experience may be substituted as appropriate.*## Preferred QualificationsCRA certification. Proficiency in UT internal systems: DEFINE, FRMS, UTRMS, etc.## Salary Range$60,000 + depending on qualifications## Working Conditions* Typical office environment## Required Materials* Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.