Assistant Business Manager

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

University of Texas on UT Main Campus seeks an Assistant Business Manager to oversee budget management, travel, procure-to-pay and related operations across sport programs. This exempt, on-site role requires early mornings, evenings, weekends and travel as needed.

You will analyze financial positions, coordinate with vendors, administer travel, manage financial aid, and support game and event operations while maintaining compliance with UT policies and NCAA rules.

Qualifications

• Bachelor's degree in Business, Finance, Accounting or related field required.
• Experience with budget preparation, financial reporting, or related fiscal administration preferred.
• Proficiency with Excel and ERP systems; strong interpersonal and communication skills.

Responsibilities

• Budget management: analyze and narrate the financial position of assigned sport programs.
• Procurement, contracting & payments: review requests, solicit proposals, document per HBP.
• Travel management & expense reconciliations: manage cash advances, audit expenses, and reports.
• Financial aid: administer financial aid agreements and fund tuition, housing and related fees.
• Game & event support: assist operations at home events and recruiting events.
• Required reporting: ensure accuracy of designated financial reports and compliance.

Skills

Budget management

Financial reporting

Communication skills

Collaboration

Education

Bachelor's degree in Business, Finance, Accounting or related field

Tools

ERP systems

Excel

Job description

## Assistant Business ManagerApply: UT MAIN CAMPUS: Full time: Posted Yesterday: R\\_00048916**Job Posting Title:**Assistant Business Manager**----****Hiring Department:**Intercollegiate Athletics**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Oct 01, 2026**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:****General Notes**Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours. Travel is required. This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University’s Handbook of Operation Procedures 5-1230, “Appointment and Term of Appointment for Administrative Professionals.” ## **Purpose**To provide support assigned Sport Programs and Departments within Intercollegiate Athletics, in the areas of budget management, travel, procure to pay, and related business functions. ## **Responsibilities**## * **Budget Management** – Prepare, analyze and narrate the on-going financial position of assigned Sport Programs and Departments to aid in their sound fiscal management. Provide support in the annual zero-base budget process, and review spend recommendations in alignment with the Athletics’ Financial Master Plan (FMP).* **Procurement, Contracting & Payments** – Provide the independent review of goods and services requests, soliciting multiple proposals from qualified vendors, and preparing appropriate documentation in alignment with the Handbook of Business Procedures (HBP). Support an efficient centralized process to receive invoices, ensure the accurate receipt of goods and services, secure the necessary approvals, and process payment in an accurate and timely manner.* **Travel Management & Expense Reconciliations** – Administer cash advances, audit and approve expenses, provide required documentation and produce related reports. Coordinate with Anthony Travel to support the operation of a robust travel program. This position will serve as a subject matter expert for HBP-11-Travel and related HBP subsections.* **Financial Aid –** Administer financial aid agreements, the related business transactions to remit funds to student-athletes, and process related University entries to fund tuition, room, board, books and related fees. Work with assigned audiences including, but not limited to, student-athletes, Coaches, Administration, Business Office, campus partners, and key stakeholders to plan and allocate housing assignments, administer dining plans, etc.* **Game & Event Support** – Support the Athletics Department at home events, contests and Football recruiting events in support of our operations.* **Required Reporting** - Ensure accuracy of reporting requirements, including private aircraft utilization report for the University’s Board of Regents, and other designated business processes.* **Core Values** - Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.(Enter Responsibilities here without percentages).* Other duties as assigned.## **Required Qualifications**Bachelor's degree in Business, Finance, Accounting or related field. Demonstrated experience with budget preparation, financial reporting, or related fiscal administration. Proficiency with financial/ERP systems and standard office software (Excel required). Strong interpersonal and communication skills, with the ability to collaborate across staff, coaches, administration, and campus partners and apply sound judgment to achieve positive outcomes. Professional demeanor and the ability to represent the University of Texas and the Athletics Department professionally under a range of circumstances. *Relevant education and experience may be substituted as appropriate.*## **Preferred Qualifications**Experience in an NCAA Division 1 Athletics Department financial role. Experience administering student-athlete financial aid or scholarship agreements. Familiarity with NCAA compliance and reporting requirements. Experience coordinating institutional travel programs or working with third-party travel management vendors.## **Driving Required**This job requires a class \"C\" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).## **Salary Range**OPEN## Working Conditions* May work in all weather conditions* May work in extreme temperatures* May work around standard office conditions* Repetitive use of a keyboard at a workstation* Use of manual dexterity* Climbing of stairs* Climbing of ladders* Lifting and moving## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.