Front Desk Administrator

Beacon Hill; Boston (MA); On-site; USD 39,000 - 44,000; Full time

Job summary

Beacon Hill is seeking a Front Desk Administrator for a 3-month maternity leave coverage assignment with potential extension up to 6 months. This fully onsite role in Boston, MA requires availability across shifts from 7:00 AM to 5:30 PM and offers $28-32/hour.

Responsibilities include greeting visitors, managing registration and check-ins, answering calls, coordinating with security, and maintaining visitor logs. Extension possibilities exist.

Qualifications

• 2–3 years of reception, hospitality, client service, or front desk experience in a corporate environment.
• Professional, polished, and customer-focused demeanor.
• Strong verbal communication and interpersonal skills.
• Ability to multitask and remain composed in a fast-paced environment.
• Basic computer and office technology proficiency.
• High level of professionalism, discretion, and confidentiality.
• Dependable, punctual, and detail-oriented.
• Must be local to the Boston area.
• Comfortable working onsite five days per week.
• Flexible to work all shift schedules and open to assignment extensions beyond the initial 3-month term.
• High school diploma required; some college preferred.

Responsibilities

• Greet visitors and create a professional, welcoming experience.
• Manage front desk operations, visitor registration, and guest check-in.
• Answer and route incoming calls while handling inquiries professionally.
• Coordinate with building security regarding visitor access.
• Provide wayfinding assistance and information about building amenities.
• Support the Director of Conference Services with hospitality initiatives.
• Maintain accurate visitor records and activity logs.
• Assist with coverage at other locations as needed.
• Follow emergency procedures and safety protocols.
• Support additional administrative and hospitality-related tasks as assigned.

Skills

Front desk experience

Customer service

Communication

Multitasking

Professional demeanor

Discretion

Education

High school diploma

Some college preferred

Tools

MS Office

Job description

Our client, a leading investment management firm, is seeking a Front Desk Administrator for a 3-month maternity leave coverage assignment with the potential to extend up to 6 months. This fully onsite opportunity is located in Boston, MA, offers $28-32/hour, and begins August 31st. Candidates must be flexible to work varying shifts between 7:00 AM and 5:30 PM, depending on business needs.

Responsibilities

• Greet visitors and create a professional, welcoming experience
• Manage front desk operations, visitor registration, and guest check-in
• Answer and route incoming calls while handling inquiries professionally
• Coordinate with building security regarding visitor access
• Provide wayfinding assistance and information about building amenities
• Support the Director of Conference Services with hospitality initiatives
• Maintain accurate visitor records and activity logs
• Assist with coverage at other locations as needed
• Follow emergency procedures and safety protocols
• Support additional administrative and hospitality-related tasks as assigned

Qualifications

• 2-3 years of reception, hospitality, client service, or front desk experience in a corporate environment
• Professional, polished, and customer-focused demeanor
• Strong verbal communication and interpersonal skills
• Ability to multitask and remain composed in a fast-paced environment
• Basic computer and office technology proficiency
• High level of professionalism, discretion, and confidentiality
• Dependable, punctual, and detail-oriented
• Must be local to the Boston area
• Comfortable working onsite five days per week
• Flexible to work all shift schedules and open to assignment extensions beyond the initial 3-month term
• High school diploma required; some college preferred
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.