Front Desk & Administrative Coordinator

Allied-Fire-Protection,-Lp; Austin (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Allied Fire Protection, LP in Austin, TX seeks a full-time Receptionist to manage front desk operations, greet visitors, handle mail and packages, and support HR administrative tasks. The role emphasizes confidentiality, professionalism, and accurate record-keeping in a fast-paced service environment.

The successful candidate will coordinate with managers and maintain a welcoming office atmosphere. Key duties include timekeeping support, overseeing supplies, and handling phone system operations,

Qualifications

• High school diploma is required.
• Receptionist, switchboard or administrative assistant experience is required.
• Excellent written and verbal communication skills.
• Ability to follow verbal and written instructions.
• Detail oriented with excellent organization skills.

Responsibilities

• Uphold the confidentiality of sensitive information handled at the front desk and maintain professionalism.
• Greet and receive visitors with a courteous attitude; ensure front desk is ready by 8:00 AM.
• Ensure timecards are completed and submitted weekly.
• Place office supply orders and restock refreshments.
• Answer all incoming calls using the centralized telephone console and direct to the correct person.
• Provide HR administrative support including scheduling and data entry; maintain confidential records.

Skills

Communication

Attention to detail

Organization

MS Office

Phone system

Data entry

Customer service

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Computer Ease

Job description

Allied Fire Protection, LP in Austin, TX seeks a full-time Receptionist to manage front desk operations, greet visitors, handle mail and packages, and support HR administrative tasks. The role emphasizes confidentiality, professionalism, and accurate record-keeping in a fast-paced service environment.

The successful candidate will coordinate with managers and maintain a welcoming office atmosphere. Key duties include timekeeping support, overseeing supplies, and handling phone system operations,