Front Desk & HR Admin Specialist

Allied Fire Protection; Carrollton (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Allied Fire Protection is seeking a receptionist to manage front desk operations and provide administrative support across departments. You will greet visitors, handle phones, manage timekeeping and mail, and assist HR event planning in a fast-paced environment.

The role requires professional communication, organization, and the ability to handle confidential information with discretion. Prior receptionist or administrative experience is preferred.

Qualifications

• High school diploma required.
• Receptionist, switchboard or administrative assistant experience is required.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office and basic office equipment.

Responsibilities

• Uphold the confidentiality of sensitive information handled at the front desk.
• Consistently demonstrate professionalism and courtesy when interacting with visitors, colleagues, and management.
• Support with HR event preparation and coordinating for employee engagement initiatives.
• Greet and receive visitors with a courteous, friendly, and helpful attitude.
• Maintain a well-organized and presentable front desk area, ensuring it is up and running by 8:00 AM daily.
• Ensure timecards are completed and submitted by every Monday; report discrepancies to HR.
• Place office supply orders weekly and restock breakroom items daily.
• Handle mail and packages via USPS and FedEx; sort and deliver.
• Answer incoming calls using a friendly tone and direct them correctly.
• Provide HR administrative support (scheduling, recruitment, data entry, calendar checks).
• Run monthly billing and other reports; support managers and partners as needed.

Skills

Customer service

Communication

Organization

Attention to detail

Multitasking

Time management

Front desk etiquette

Telephone handling

Education

High school diploma

Tools

Microsoft Office Suite

Computer Ease

Job description

Allied Fire Protection is seeking a receptionist to manage front desk operations and provide administrative support across departments. You will greet visitors, handle phones, manage timekeeping and mail, and assist HR event planning in a fast-paced environment.

The role requires professional communication, organization, and the ability to handle confidential information with discretion. Prior receptionist or administrative experience is preferred.