Front Desk & Administrative Assistant | Office Support

Workstream; San Jose (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Job summary

PalAmerican Security Administrative Assistant in California provides essential day-to-day support to the operations team, helping ensure smooth administrative operations. Greet visitors, manage front desk responsibilities, route calls, assist with filing, data entry, scheduling, and document management.

Strong organizational and customer-service skills are required to excel. Join a CARE-focused culture with opportunities for growth and a supportive team environment, along with benefits such as

Qualifications

• High school diploma or equivalent.
• 1–2 years of related administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent interpersonal and customer service skills.

Responsibilities

• Greet visitors and manage front desk responsibilities, ensuring a professional and welcoming office environment
• Answer and route incoming calls and assist employees with general administrative requests
• Support branch operations with administrative tasks, including filing, data entry, recordkeeping, and document management
• Assist with scheduling, meeting preparation, office supply tracking, and overall office organization
• Maintain accurate contact lists, client information, and follow-up notes to support operations and business development efforts
• Provide general administrative support for client service requests, branch projects, and operational initiatives

Skills

Excellent interpersonal and customer

Strong organizational skills

Effective time management

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Job description

PalAmerican Security Administrative Assistant in California provides essential day-to-day support to the operations team, helping ensure smooth administrative operations. Greet visitors, manage front desk responsibilities, route calls, assist with filing, data entry, scheduling, and document management.

Strong organizational and customer-service skills are required to excel. Join a CARE-focused culture with opportunities for growth and a supportive team environment, along with benefits such as