Administrative Assistant - Temp

Workstream; San Jose (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Job summary

PalAmerican Security Administrative Assistant in California provides essential day-to-day support to the operations team, helping ensure smooth administrative operations. Greet visitors, manage front desk responsibilities, route calls, assist with filing, data entry, scheduling, and document management.

Strong organizational and customer-service skills are required to excel. Join a CARE-focused culture with opportunities for growth and a supportive team environment, along with benefits such as

Qualifications

• High school diploma or equivalent.
• 1–2 years of related administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent interpersonal and customer service skills.

Responsibilities

• Greet visitors and manage front desk responsibilities, ensuring a professional and welcoming office environment
• Answer and route incoming calls and assist employees with general administrative requests
• Support branch operations with administrative tasks, including filing, data entry, recordkeeping, and document management
• Assist with scheduling, meeting preparation, office supply tracking, and overall office organization
• Maintain accurate contact lists, client information, and follow-up notes to support operations and business development efforts
• Provide general administrative support for client service requests, branch projects, and operational initiatives

Skills

Excellent interpersonal and customer

Strong organizational skills

Effective time management

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Job description

Valid CA Driver License needed for occasional driving.

PalAmerican Security - Administrative Assistant Position

Are you detail-oriented and customer-focused? Do you thrive in a fast-paced environment?

The Administrative Assistant at PalAmerican Security provides essential day-to-day support to the operations team, helping to ensure smooth and efficient administrative operations.

Responsibilities:

• Greet visitors and manage front desk responsibilities, ensuring a professional and welcoming office environment
• Answer and route incoming calls and assist employees with general administrative requests
• Support branch operations with administrative tasks, including filing, data entry, recordkeeping, and document management
• Assist with scheduling, meeting preparation, office supply tracking, and overall office organization
• Maintain accurate contact lists, client information, and follow-up notes to support operations and business development efforts
• Provide general administrative support for client service requests, branch projects, and operational initiatives

Required Skills/Abilities:

• Excellent interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Effective time management with the ability to meet deadlines.
• Proficiency in Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent.
• At least one to two years of related experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Capability to lift up to 15 pounds at times.

PalAmerican Security Care Culture

At PalAmerican Security Security, our CARE Culture is the cornerstone of our people-first approach and is embodied in every interaction:

• Curious – We embrace continuous learning and encourage team members to seek opportunities for growth and innovation.
• Accountable – We uphold our commitments and take responsibility for our actions.
• Respectful – We treat each other with dignity, celebrate diverse backgrounds, and support team wellbeing.
• Exceptional – We strive for excellence in all we do, delivering outstanding service without compromise.

Why CARE Matters

We believe that a caring culture is essential for our people to thrive. Our approach fosters a safe, inviting environment where employees feel supported and appreciated—without fear of criticism. This foundation enables us to achieve greatness through accountability, recognition, and a shared passion for improvement.

How We Support and Reward Your Growth

• A rigorous hiring process ensures that every member of our team is well-qualified and aligned with our values—creating a strong and sustainable culture.
• We recognize excellence through programs such as our monthly CARE awards—celebrating contributions at every level.
• With a promotion-from-within philosophy, ongoing training, and advancement opportunities, we support long-term career growth for our team members

Join PalAmerican Security as an Administrative Assistant and be part of a dynamic team where you'll enhance your organizational and customer service skills. Enjoy benefits such as paid time off, health insurance, and more.

PalAmerican Security is an Equal Opportunity Employer.

We make employment decisions without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable laws.

We are committed to fostering a diverse and inclusive workplace where every team member feels respected, valued, and empowered to succeed.

THE PALAMERICAN DIFFERENCE
With our depth of knowledge, our focus on innovation and our never-ending desire for self-improvement, PalAmerican is your best choice when looking for a dedicated security partner committed to exceeding your highest expectations.
SECURITY SERVICES FROM THE INDUSTRY'S TOP EXPERTS
Our mission is to provide our clients with the finest security services and products that enable them to run their operations with minimal effort, backed up with a strong commitment to our people. PalAmerican seeks to create and maintain an environment where every employee is rewarded according to their contribution and well supported by our company training.