Front Desk & Admin Support Specialist II

Early Years, Inc.; Durham (NC); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health, dental, vision and life保险

401k Retirement Plan

Paid annual and sick leave

Holiday leave (15 days)

Job summary

Early Years, Inc. in Durham, NC is seeking an Administrative Assistant to provide front-desk and general clerical support.

You will greet visitors, manage phones, handle mail, schedule meetings, and maintain records with discretion and accuracy. This role requires strong communication, computer skills including FileMaker Pro, attention to detail, and the ability to juggle multiple tasks in a fast-paced office environment.

Qualifications

• Effective oral and written communication with clients and staff.
• Proficiency or ability to learn FileMaker Pro for records management.
• Attention to detail while handling high volume clerical work.
• Ability to operate a multi-line telephone system and office equipment.
• Willingness to juggle multiple tasks in a busy office.

Responsibilities

• Greet visitors and provide a professional first impression.
• Direct visitors to meeting rooms or staff as needed.
• Manage phone calls, messages, and inquiries across departments.
• Sort and distribute mail and handle outgoing shipments.
• Maintain shared calendars and schedule conference rooms.
• Update visitor logs and maintain record-keeping.
• Perform other administrative tasks as assigned by leadership.

Skills

Oral and written communication

FileMaker Pro

Attention to detail

Multiline phone system

Office equipment operation

Multi-tasking

Education

HS diploma + 2 years college

Two years work experience

Tools

FileMaker Pro

Job description

Early Years, Inc. in Durham, NC is seeking an Administrative Assistant to provide front-desk and general clerical support.

You will greet visitors, manage phones, handle mail, schedule meetings, and maintain records with discretion and accuracy. This role requires strong communication, computer skills including FileMaker Pro, attention to detail, and the ability to juggle multiple tasks in a fast-paced office environment.