Front Desk & Admin Support Specialist

Topaz Fiscal Services LLC; Shreveport (LA); On-site; USD 30,000 - 42,000; Full time

Job summary

Topaz Fiscal Services LLC is seeking a Receptionist to greet clients and visitors, route inquiries, and support daily administrative tasks. The role focuses on professional communication, accurate information handling, and teamwork to keep the front office running smoothly.

Ideal candidates will have strong written and verbal communication, proficiency in Word/Excel/Outlook, and solid time-management skills to manage multiple tasks in a busy office environment.

Qualifications

• Excellent written and verbal communication skills.
• Good time management and organizational abilities.
• Able to contribute positively as part of a team while handling administrative tasks.

Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in navigating the office and directing them appropriately.
• Announce clients as needed and route calls to the correct person.
• Answer phones professionally, take messages, and screen calls.
• Perform general administrative tasks including copying, scanning, and filing.
• Sort and distribute mail and assist colleagues with tasks as required.
• Schedule appointments and coordinate travel arrangements when necessary.

Skills

Communication skills

Time management

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Topaz Fiscal Services LLC is seeking a Receptionist to greet clients and visitors, route inquiries, and support daily administrative tasks. The role focuses on professional communication, accurate information handling, and teamwork to keep the front office running smoothly.

Ideal candidates will have strong written and verbal communication, proficiency in Word/Excel/Outlook, and solid time-management skills to manage multiple tasks in a busy office environment.