Front Desk & Admin Specialist: Welcoming, Scheduling & Support

Consilium; Irving (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Consilium is seeking a capable Office Administrator to join our front desk team. The role involves greeting visitors, screening calls, directing inquiries, and maintaining conference rooms and office supplies.

You will use our corporate phone system and standard software to schedule, enter data, and support staff across departments. Ideal candidates bring 2–3 years of front desk experience, comfort with high call volumes, and strong MS Office skills (Outlook, Word, Excel).

Qualifications

• Minimum 2–3 years experience in a front desk administrative position.
• Familiarity with corporate phone system software platforms and handling medium to high call volumes (Avaya ACO, RSI, Call Analytics, PBX, VOIP).
• Solid MS Office skills (Outlook calendar scheduling, Word, Excel).

Responsibilities

• Create a warm, welcoming front lobby for visitors and staff.
• Answer, screen, or forward calls; provide information and take messages.
• Set up functions, enter data, or process information using computer systems.
• Perform daily administrative tasks and maintain information files.
• Manage conference room and breakroom appearance and inventory.
• Assist with special projects and general office duties.

Skills

Phone system proficiency

MS Office Suite

Front desk presence

Calm under high call volume

Tools

Avaya ACO

RSI

Call Analytics

PBX

VOIP Systems

Job description

Consilium is seeking a capable Office Administrator to join our front desk team. The role involves greeting visitors, screening calls, directing inquiries, and maintaining conference rooms and office supplies.

You will use our corporate phone system and standard software to schedule, enter data, and support staff across departments. Ideal candidates bring 2–3 years of front desk experience, comfort with high call volumes, and strong MS Office skills (Outlook, Word, Excel).