Front Desk & Admin Specialist — Onsite White Plains (1 Year)

The Fountain Group; City of White Plains (NY); Sur place; USD 25 000 - 36 000; Plein temps

Avantages offerts par ce poste

Referral Bonus

Résumé du poste

The Fountain Group is seeking an Administrative Assistant for a prominent client in White Plains, NY. The role focuses on front desk reception, mail handling, and general office administration to support multiple departments.

Candidates should be highly organized and customer-service oriented, with strong experience in telephone support and on-site operations. The position is 100% on-site in White Plains, NY, with a $22+/hour pay rate and a 1-year assignment with potential extension.

Qualifications

• Strong experience in front desk reception, administrative assistance, or office support.
• Hands-on experience answering, screening, and transferring incoming telephone calls.
• Experience receiving, sorting, scanning, logging, and distributing incoming and outgoing mail.
• Ability to work 100% onsite in White Plains, NY, Monday-Friday, 9:00 AM-6:00 PM.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience working in a Windows-based computer environment and using Adobe PDF.

Responsabilités

• Serve as primary point of contact for visitors, clients, and employees while supporting daily office operations.
• Answering and routing calls, processing mail, maintaining office supplies, and assisting with basic accounting.
• Collaborate with onsite departments and remote employees to ensure smooth daily operations.
• Route incoming documents to appropriate departments via electronic mail systems.
• Maintain mail tracking databases and document incoming correspondence.
• Prepare, package, and coordinate outgoing mail and shipments.
• Monitor office supply inventory and coordinate supply orders.
• Verify receipt of ordered supplies and maintain inventory records.
• Support general administrative activities and document management.
• Assist Accounting with invoice processing, payment receipt, and collection-related tasks.
• Assist Operations with special projects and other administrative assignments.

Connaissances

Front desk

Administrative support

MS Office

Phone screening

Mail handling

Outils

Adobe PDF

Windows OS

Outlook

Excel

Word

Description du poste

The Fountain Group is seeking an Administrative Assistant for a prominent client in White Plains, NY. The role focuses on front desk reception, mail handling, and general office administration to support multiple departments.

Candidates should be highly organized and customer-service oriented, with strong experience in telephone support and on-site operations. The position is 100% on-site in White Plains, NY, with a $22+/hour pay rate and a 1-year assignment with potential extension.