Admin Assistant

The Fountain Group; City of White Plains (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Referral Bonus

Job summary

The Fountain Group is seeking an Administrative Assistant for a prominent client in White Plains, NY. The role focuses on front desk reception, mail handling, and general office administration to support multiple departments.

Candidates should be highly organized and customer-service oriented, with strong experience in telephone support and on-site operations. The position is 100% on-site in White Plains, NY, with a $22+/hour pay rate and a 1-year assignment with potential extension.

Qualifications

• Strong experience in front desk reception, administrative assistance, or office support.
• Hands-on experience answering, screening, and transferring incoming telephone calls.
• Experience receiving, sorting, scanning, logging, and distributing incoming and outgoing mail.
• Ability to work 100% onsite in White Plains, NY, Monday-Friday, 9:00 AM-6:00 PM.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience working in a Windows-based computer environment and using Adobe PDF.

Responsibilities

• Serve as primary point of contact for visitors, clients, and employees while supporting daily office operations.
• Answering and routing calls, processing mail, maintaining office supplies, and assisting with basic accounting.
• Collaborate with onsite departments and remote employees to ensure smooth daily operations.
• Route incoming documents to appropriate departments via electronic mail systems.
• Maintain mail tracking databases and document incoming correspondence.
• Prepare, package, and coordinate outgoing mail and shipments.
• Monitor office supply inventory and coordinate supply orders.
• Verify receipt of ordered supplies and maintain inventory records.
• Support general administrative activities and document management.
• Assist Accounting with invoice processing, payment receipt, and collection-related tasks.
• Assist Operations with special projects and other administrative assignments.

Skills

Front desk

Administrative support

MS Office

Phone screening

Mail handling

Tools

Adobe PDF

Windows OS

Outlook

Excel

Word

Job description

We are a national staffing firm and are currently seeking an Administrative Assistant for a prominent client of ours based in White Plains NY, 10601. Details of the position are as follows:

Job Details

• Location: White Plains, NY
• Pay Rate: $22+/hr. (based on experience)
• 1 year assignment, possibility for extension or conversion based on performance and budget.

Position Overview

The Fountain Group is hiring an Administrative Assistant for a prominent client in the legal, regulatory, and professional services industry located in White Plains, NY.

We are seeking a highly organized, dependable, and customer-service-oriented professional with strong experience in front desk reception, incoming telephone support, mail handling, and general office administration.

Key Responsibilities

• This Administrative Assistant will serve as a primary point of contact for visitors, clients, and employees while supporting daily office operations.
• This individual will be responsible for answering and routing calls, processing incoming and outgoing mail, maintaining office supplies, assisting with basic accounting activities, and providing administrative support to multiple departments.
• Collaborate with onsite departments and remote employees to ensure smooth daily operations.
• Route incoming documents and correspondence to appropriate departments through electronic mail systems.
• Maintain accurate mail tracking databases to ensure all incoming correspondence is properly documented.
• Prepare, package, and coordinate outgoing mail and shipments.
• Monitor office supply inventory, submit purchase requests, and coordinate supply orders.
• Verify receipt of ordered supplies and maintain organized inventory records.
• Support general administrative activities, document management, and office organization.
• Assist the Accounting Department with invoice processing, payment receipt, and collection-related administrative tasks.
• Assist the Operations Department with special projects and additional administrative assignments as needed.

Required Qualifications

• Strong experience in front desk reception, administrative assistance, or office support.
• Hands-on experience answering, screening, and transferring incoming telephone calls.
• Experience receiving, sorting, scanning, logging, and distributing incoming and outgoing mail.
• Ability to work 100% onsite in White Plains, NY, Monday-Friday, 9:00 AM-6:00 PM.
• Reliable transportation and the ability to consistently meet the required onsite schedule.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience working in a Windows-based computer environment and using Adobe PDF.

Benefits

• Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.