Onsite Admin & Front Desk Coordinator

Ultimate Staffing; City of White Plains (NY); On-site; USD 27,000 - 38,000; Full time

Job summary

Ultimate Staffing is seeking an Admin Assistant for a 100% onsite role in White Plains, NY. The position runs Monday to Friday, 9am to 6pm, with no flex hours, and requires reliable commuting access to the White Plains office.

Responsibilities include greeting guests, handling calls and mail, coordinating with departments, and supporting accounting tasks as needed. Strong interpersonal skills, attention to detail, and the ability to multitask in a fast-paced environment are essential.

Qualifications

• Front desk/reception experience required.
• Strong phone support and mail handling skills.
• Proximity to White Plains office and reliable commuting access ideal.

Responsibilities

• Welcomes guests by greeting them in person or by telephone.
• Answers and directs all incoming calls to the appropriate department.
• Scans and routes incoming mail to the correct recipient.
• Maintains mail tracking to ensure nothing is lost.
• Collaborates with departments and remote staff as needed.
• Maintains office supplies and anticipated needs.
• Assist Accounting with invoices, receipts, and collections tasks.
• Communicates effectively with government agencies, colleagues and clients.

Skills

Front desk experience

Phone support

Mail handling

Job description

Ultimate Staffing is seeking an Admin Assistant for a 100% onsite role in White Plains, NY. The position runs Monday to Friday, 9am to 6pm, with no flex hours, and requires reliable commuting access to the White Plains office.

Responsibilities include greeting guests, handling calls and mail, coordinating with departments, and supporting accounting tasks as needed. Strong interpersonal skills, attention to detail, and the ability to multitask in a fast-paced environment are essential.