Onsite Administrative Assistant — Front Desk & Office Ops

Kelly; City of White Plains (NY); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Voluntary benefit plans

Retirement savings plan

Transit spending account

Job summary

Kelly is seeking a dependable Administrative Assistant to support day-to-day office operations in White Plains, NY. This 100% onsite role requires covering front desk, mail handling, and phone support from Monday to Friday, 9:00 a.m. – 6:00 p.m. in a fast-paced environment.

The successful candidate will communicate professionally with clients and government agencies, manage multi-task workflows, and contribute to a positive, organized office culture while working onsite each day.

Qualifications

• Strong interpersonal and professional communication skills.
• Discretion and sound judgment when handling sensitive information.
• Ability to work independently, manage pressure, multitask, and prioritize effectively.
• Excellent verbal and written communication and organizational skills.
• Attention to detail, accuracy, and consistency.
• Comfort working in a fast-paced environment.
• Proficiency with Windows-based computers, Microsoft Office, and Adobe PDF tools.
• Relevant administrative experience; a bachelor’s degree is a plus.

Responsibilities

• Welcome guests and respond to visitors in person and by phone.
• Answer incoming calls and route them to the appropriate person or department.
• Scan, log, and distribute incoming mail through the email mail system.
• Maintain accurate mail-tracking records to ensure correspondence is accounted for and routed promptly.
• Coordinate with departments and remote employees to support office operations.
• Monitor office supply levels, submit purchase requests, expedite orders, and verify deliveries.
• Assist the Accounting Department with invoice syncing, payment receipt, and collection-related tasks.
• Prepare and mail outgoing packages.
• Support Operations Department projects as needed.
• Contribute to a positive, organized office culture.

Skills

Interpersonal skills

Professional communication

Discretion

Independence

Multitasking

Time management

Verbal communication

Written communication

Attention to detail

Fast-paced work

Education

Bachelor's degree preferred

Tools

Microsoft Office

Adobe PDF tools

Job description

Kelly is seeking a dependable Administrative Assistant to support day-to-day office operations in White Plains, NY. This 100% onsite role requires covering front desk, mail handling, and phone support from Monday to Friday, 9:00 a.m. – 6:00 p.m. in a fast-paced environment.

The successful candidate will communicate professionally with clients and government agencies, manage multi-task workflows, and contribute to a positive, organized office culture while working onsite each day.