Front Desk & Admin Coordinator (On-site)

Thomas & Hutton; Mount Pleasant, Northern (SC, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Tuition assistance

Professional development

Job summary

Thomas & Hutton is seeking an on-site receptionist/office coordinator to be the welcoming first point of contact for clients, visitors, and employees. The role includes managing the main phone line, scheduling, and coordinating meetings and events, with occasional local travel for lunches and supplies.

The ideal candidate has 2+ years of administrative experience, strong Microsoft Office skills, and a professional demeanor suited for a collaborative professional services environment.

Qualifications

• 2+ years of administrative, receptionist, customer service, or office coordination experience in a professional setting.
• Professional greeting of clients, visitors, and vendors; strong phone etiquette.
• Proficiency with Microsoft Word, Excel, Outlook; calendar management and scheduling.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Serve as first point of contact for clients, visitors, vendors, and employees entering the office.
• Regularly answer main office phone line; direct calls and take accurate messages.
• Maintain an organized front desk and reception area; manage conference room scheduling.
• Coordinate meeting logistics, including room setup, catering, and refreshments.
• Drive locally to pick up lunches, meals, and supplies for meetings and events.
• Support Lunch & Learn sessions and employee celebrations; assist with events.
• Coordinate mail, shipments, and internal distributions; assist with document handling.
• Provide notary services and general administrative support as needed.

Skills

Administrative support

Customer service

Phone etiquette

Microsoft Office

Calendar management

Reception duties

Organization

Time management

Notetaking

Education

Associate degree preferred

Tools

MS Word

Excel

Outlook

Calendar software

Job description

Thomas & Hutton is seeking an on-site receptionist/office coordinator to be the welcoming first point of contact for clients, visitors, and employees. The role includes managing the main phone line, scheduling, and coordinating meetings and events, with occasional local travel for lunches and supplies.

The ideal candidate has 2+ years of administrative experience, strong Microsoft Office skills, and a professional demeanor suited for a collaborative professional services environment.