Client-Facing Office & Admin Coordinator

Thomas & Hutton; Nashville (TN); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Bonus pay

Health, dental, vision coverage

401(k) plan

Tuition assistance

Professional development opportunities

Job summary

Thomas & Hutton in Nashville, TN is seeking an organized receptionist/administrative professional to welcome clients and visitors and keep daily office operations running smoothly.

You will answer calls, manage calendars, coordinate meetings, arrange catering, and support employee events while handling confidential information with discretion. This on-site role offers competitive pay and growth opportunities within a professional services environment.

Qualifications

• 2+ years of administrative, receptionist, or office coordination experience.
• Professional, polished greeting with clients, vendors, and employees.
• Strong written and verbal communication and calendar management.
• Experience coordinating meetings, catering, and events.
• Able to handle confidential information and prioritize tasks.

Responsibilities

• Serve as the professional first point of contact for clients and visitors.
• Answer and direct calls on the main office line and take messages.
• Maintain organized front desk and reception area.
• Coordinate conference room scheduling and daily calendars.
• Arrange meetings, catering, and logistics for events.
• Assist with Lunch & Learn sessions and employee celebrations.
• Handle mail, shipments, and office distributions.
• Provide notary services and support office operations.

Skills

Customer service

Office coordination

Phone etiquette

Professional greeting

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Thomas & Hutton in Nashville, TN is seeking an organized receptionist/administrative professional to welcome clients and visitors and keep daily office operations running smoothly.

You will answer calls, manage calendars, coordinate meetings, arrange catering, and support employee events while handling confidential information with discretion. This on-site role offers competitive pay and growth opportunities within a professional services environment.