Reception & Office Coordination Specialist

Lever, Inc.; Nashville, Northern (TN, KY); Hybrid; USD 36,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Performance bonus

401(k) + PTO

Health, dental, vision coverage

Tuition assistance

Job summary

Thomas & Hutton is seeking an on-site front-office administrator to be the welcoming first point of contact for clients, visitors, and employees. You will manage the main phone line, organize the reception area, coordinate meeting rooms and catering, and support office events and logistics.

You will join a professional services firm known for building relationships, with responsibilities ranging from notary services to coordinating wellness programs and travel for meetings.

Qualifications

• 2+ years of administrative, receptionist, customer service, or office coordination experience.
• Associate degree preferred; equivalent education and relevant administrative experience will be considered.
• Strong written and verbal communication skills, including professional telephone etiquette.
• Experience with Microsoft Word, Excel, Outlook, and calendar management.

Responsibilities

• Serve as the first point of contact for clients, visitors, vendors, and employees entering the office.
• Answer and manage the main office phone line; direct calls and take messages.
• Maintain an organized front desk and reception area.
• Manage conference room scheduling and daily meeting calendars.
• Coordinate meeting logistics, catering, and room setup.
• Assist with Lunch & Learn sessions and various office events.
• Support employee celebrations and company-sponsored activities.
• Coordinate mail, shipments, and internal distributions.
• Handle bid pickups and deliveries for project documents.

Skills

Communication

Phone etiquette

Microsoft Office

Calendar management

Education

Associate degree preferred

Tools

MS Word

Excel

Outlook

Job description

Thomas & Hutton is seeking an on-site front-office administrator to be the welcoming first point of contact for clients, visitors, and employees. You will manage the main phone line, organize the reception area, coordinate meeting rooms and catering, and support office events and logistics.

You will join a professional services firm known for building relationships, with responsibilities ranging from notary services to coordinating wellness programs and travel for meetings.