Receptionist / Administrative Assistant

Thomas & Hutton; Nashville (TN); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Bonus pay

Health, dental, vision coverage

401(k) plan

Tuition assistance

Professional development opportunities

Job summary

Thomas & Hutton in Nashville, TN is seeking an organized receptionist/administrative professional to welcome clients and visitors and keep daily office operations running smoothly.

You will answer calls, manage calendars, coordinate meetings, arrange catering, and support employee events while handling confidential information with discretion. This on-site role offers competitive pay and growth opportunities within a professional services environment.

Qualifications

• 2+ years of administrative, receptionist, or office coordination experience.
• Professional, polished greeting with clients, vendors, and employees.
• Strong written and verbal communication and calendar management.
• Experience coordinating meetings, catering, and events.
• Able to handle confidential information and prioritize tasks.

Responsibilities

• Serve as the professional first point of contact for clients and visitors.
• Answer and direct calls on the main office line and take messages.
• Maintain organized front desk and reception area.
• Coordinate conference room scheduling and daily calendars.
• Arrange meetings, catering, and logistics for events.
• Assist with Lunch & Learn sessions and employee celebrations.
• Handle mail, shipments, and office distributions.
• Provide notary services and support office operations.

Skills

Customer service

Office coordination

Phone etiquette

Professional greeting

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Be the welcoming first point of contact for a company where relationships matter. At Thomas & Hutton, you’ll play an important role in creating a professional, organized, and welcoming experience for our clients, visitors, and employees while helping keep daily office operations running smoothly. If you take pride in providing exceptional service, enjoy interacting with people, and can confidently manage a variety of administrative responsibilities in a fast-paced professional environment, this role is for you.

Be the welcoming first point of contact for a company where relationships matter. At Thomas & Hutton, you’ll play an important role in creating a professional, organized, and welcoming experience for our clients, visitors, and employees while helping keep daily office operations running smoothly. If you take pride in providing exceptional service, enjoy interacting with people, and can confidently manage a variety of administrative responsibilities in a fast-paced professional environment, this role is for you.

What you'll do:

• Serve as a professional and welcoming first point of contact for clients, visitors, vendors, and employees entering the office
• Regularly answer and manage the main office phone line, professionally directing calls, responding to inquiries, and taking accurate messages
• Maintain an organized and welcoming front desk and reception area
• Manage conference room scheduling and coordinate daily meeting calendars
• Coordinate meeting logistics, including room setup, catering, refreshments, and other meeting needs
• Regularly drive to local restaurants, caterers, stores, and other locations to pick up lunches, meals, refreshments, and supplies for meetings, employee events, and company functions
• Assist with Lunch & Learn sessions, including scheduling, catering, room preparation, vendor coordination, and other logistics
• Support employee celebrations, appreciation events, office gatherings, and company-sponsored activities
• Coordinate mail, UPS shipments, internal distributions, and other incoming and outgoing materials
• Support bid pickups and deliveries to ensure timely handling of project documents and materials
• Coordinate Employee Wellness Program rewards, T&H apparel orders, and other programs involving employee distribution
• Maintain and reconcile petty cash records in accordance with company procedures
• Coordinate Enterprise vehicle rentals for employees as needed
• Coordinate newspaper advertisements and other administrative placements as directed
• Maintain business license records, monitor renewal dates, and assist with required documentation and filings
• Provide notary services for company documents and related administrative needs
• Provide additional administrative and operational support to the office as needed

What you bring:

• Associate degree preferred; equivalent education and relevant administrative experience will be considered
• 2+ years of administrative, receptionist, customer service, or office coordination experience, preferably within a professional services or office environment
• A professional and polished approach to greeting clients, answering telephone calls, and interacting with employees, vendors, and visitors
• Strong customer service orientation and ability to represent Thomas & Hutton professionally as a primary point of contact for the office
• Strong written and verbal communication skills, including professional telephone etiquette
• Proficiency with Microsoft Word, Excel, Outlook, and calendar management
• Experience coordinating meetings, catering, events, and general office logistics
• Excellent organizational, time management, and multitasking skills
• Strong attention to detail and follow-through
• Ability to independently prioritize responsibilities and exercise sound judgment in a fast-paced environment
• Ability to appropriately handle confidential and sensitive information
• Flexibility and willingness to assist with a variety of office and employee needs as they arise
• Valid driver’s license and reliable transportation required; local driving to pick up lunches, meals, refreshments, supplies, and other items for meetings and events is a regular responsibility of this position

Why Thomas & Hutton?

• Competitive pay plus performance bonus
• Condensed work schedule for better work-life balance
• Top-tier health, dental, vision, and prescription coverage
• 401(k), generous PTO, holidays, and tuition assistance
• Thomas & Hutton University and professional development opportunities

Schedule:

On-site: Monday–Thursday 7:30 a.m.–5:30 p.m.; Friday 7:30 a.m.–11:30 a.m.

This is an on-site, front-office position. Consistent in-person presence is essential to successfully perform the reception, telephone, meeting support, and office coordination responsibilities of the role.

Thomas & Hutton is a Drug-Free Workplace and an E-Verify participant.