Front Desk & Admin Coordinator

Grkroccenter; Peoria (IL); Hybrid; USD 49,007,000 - 58,712,000; Full time

Job summary

The Salvation Army North and Central Illinois Division is seeking an Administrative Support Specialist to handle front desk, mailroom, and general office duties. You will be the first contact for staff, guests, and community partners, ensuring a welcoming environment while supporting security and operational needs.

Responsibilities include coordinating mail, managing supplies, assisting with devotional materials, and maintaining directories.

Qualifications

• Associate degree preferred; high school diploma may be considered.
• Two to four years of administrative or office support experience.
• Excellent written and verbal communication.
• Ability to maintain confidentiality.
• Bi-lingual skills encouraged.

Responsibilities

• Provide administrative, front desk, and mailroom support.
• Act as first point of contact for staff, guests, and stakeholders.
• Greet visitors professionally and answer inquiries.
• Monitor security procedures for entrants and exits.
• Handle daily mail, packages, and shipments.
• Maintain office supply inventory and coordinate equipment upkeep.
• Collaborate with social services staff on relief needs.
• Assist with devotional card preparation and distribution.
• Maintain up-to-date location directories and contact lists.
• Communicate needs and alerts to Campus leadership as required.
• Ensure a clean, organized work environment and professional conduct.

Skills

Administrative support

Reception skills

Customer service

Communication

Multitasking

Confidentiality

Bi-lingual encouraged

Education

Associate's degree preferred

High School Diploma or equivalent

Tools

MS Office

Email

Office equipment

Job description

The Salvation Army North and Central Illinois Division is seeking an Administrative Support Specialist to handle front desk, mailroom, and general office duties. You will be the first contact for staff, guests, and community partners, ensuring a welcoming environment while supporting security and operational needs.

Responsibilities include coordinating mail, managing supplies, assisting with devotional materials, and maintaining directories.