Front Desk & Admin Coordinator

Ultimate Staffing; Pasadena (CA); Presencial; USD 25.000 - 33.000; Tempo integral

Resumo da vaga

Ultimate Staffing in Pasadena, CA is seeking a professional Receptionist to be the first point of contact for visitors and staff. You will manage front desk operations, answer calls, handle emails, and provide essential administrative support to keep the office running smoothly.

The role requires a high school diploma, excellent communication and organizational skills, and the ability to multitask in a fast-paced environment.

Qualificações

• High school diploma or equivalent required.
• Previous receptionist or admin experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and customer-focused approach.
• Proficient with general office equipment and computer applications.

Responsabilidades

• Greet and assist visitors, clients, and employees in a professional manner.
• Answer, screen, and direct incoming calls and emails to appropriate departments.
• Manage reception area operations, ensuring a clean, organized environment.
• Coordinate conference room scheduling and meeting preparation.
• Receive, sort, and distribute mail, packages, and deliveries.
• Maintain accurate records, logs, and administrative documentation.
• Perform data entry, filing, scanning, and other general admin duties.
• Assist with purchasing and inventory management of office supplies.
• Support onboarding activities and administrative projects as needed.
• Coordinate with internal departments to address inquiries and ensure timely resolution of requests.
• Maintain confidentiality when handling sensitive information and company records.
• Provide additional administrative support to leadership and team members as assigned.

Conhecimentos

Customer service

Communication

Multitasking

Phone handling

Formação

High School Diploma

Ferramentas

Microsoft Office

Email/Calendar tools

Descrição da vaga

Ultimate Staffing in Pasadena, CA is seeking a professional Receptionist to be the first point of contact for visitors and staff. You will manage front desk operations, answer calls, handle emails, and provide essential administrative support to keep the office running smoothly.

The role requires a high school diploma, excellent communication and organizational skills, and the ability to multitask in a fast-paced environment.