Front Desk Receptionist

InstantServe LLC; Tysons (VA); On-site; USD 32,000 - 46,000; Full time

Job summary

InstantServe LLC seeks a friendly Front Desk Administrator to manage daily front desk operations and provide administrative support. You will welcome visitors, answer calls, and coordinate scheduling and meetings to keep calendars organized.

Proficiency in MS Office and strong communication are essential to provide excellent customer service in a professional environment. The role involves handling emails, mail, and general administrative tasks while maintaining an organized reception area and

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills and calendar management.
• Customer-service oriented with attention to detail.

Responsibilities

• Welcome visitors and direct them to the appropriate person or department.
• Answer incoming phone calls, take messages, and respond to general inquiries.
• Schedule appointments, manage calendars, and send meeting invitations.
• Coordinate meetings and maintain schedules for the team.
• Handle emails, maintain records, and perform general administrative tasks.
• Manage incoming and outgoing mail and deliveries.
• Maintain an organized and professional reception area.
• Provide administrative support to the office team as needed.

Skills

Communication

Organization

Customer service

Attention to detail

Tools

Outlook

Word

Excel

Job description

We are looking for a friendly, organized, and professional Front Desk Administrator to manage daily front desk operations and provide administrative support. The ideal candidate should have strong communication skills, experience handling phone calls, scheduling appointments, managing calendars, and coordinating meetings.

Key Responsibilities

• Welcome visitors and direct them to the appropriate person or department.
• Answer incoming phone calls, take messages, and respond to general inquiries.
• Schedule appointments, manage calendars, and send meeting invitations.
• Coordinate meetings and maintain schedules for the team.
• Handle emails, maintain records, and perform general administrative tasks.
• Manage incoming and outgoing mail and deliveries.
• Maintain an organized and professional reception area.
• Provide administrative support to the office team as needed.

Requirements

• Previous experience as a Receptionist, Front Desk Administrator, Administrative Assistant, or Office Coordinator.
• Strong verbal and written communication skills.
• Experience with appointment scheduling, calendar management, and meeting coordination.
• Proficiency in Microsoft Office, especially Outlook, Word, and Excel.
• Strong organizational skills and attention to detail.
• Professional, friendly, and customer-service-oriented attitude