Front Desk & Administrative Support Specialist

Ultimate Staffing; Dallas (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Ultimate Staffing is seeking a Receptionist to be the friendly first point of contact for visitors, clients, and employees in our Dallas office. You will manage front desk operations, answer calls, handle mail, schedule meetings, and provide general administrative support to ensure a professional, welcoming environment.

The ideal candidate has a high school diploma, strong verbal and written communication skills, and proven ability to multitask with excellent organization.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist, customer service, or administrative experience preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Excellent organizational and multitasking abilities.
• Professional demeanor and customer-focused attitude.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule appointments, meetings, and conference rooms.
• Maintain visitor logs and office security procedures.
• Assist with data entry, filing, scanning, and document management.
• Order and maintain office supplies and breakroom inventory.
• Support various departments with administrative tasks as needed.
• Respond to general inquiries and route requests appropriately.
• Keep the reception area organized and presentable at all times.

Skills

Verbal communication

Written communication

Multitasking

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Ultimate Staffing is seeking a Receptionist to be the friendly first point of contact for visitors, clients, and employees in our Dallas office. You will manage front desk operations, answer calls, handle mail, schedule meetings, and provide general administrative support to ensure a professional, welcoming environment.

The ideal candidate has a high school diploma, strong verbal and written communication skills, and proven ability to multitask with excellent organization.