Front Desk & Office Operations Coordinator

Ultimate Staffing; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Ultimate Staffing is seeking a friendly Receptionist to be the first point of contact for the organization. The role focuses on delivering exceptional customer service, managing front desk operations, and supporting administrative tasks in a professional office environment.

The successful candidate will greet visitors, route calls and emails, maintain a tidy reception area, coordinate meeting room schedules, and assist with data entry and document preparation while upholding strict

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Previous receptionist or administrative experience strongly preferred.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with a customer-service mindset.
• Proficiency in Microsoft Office (Outlook, Word, Excel) or similar software.
• Ability to multitask, prioritize, and manage time effectively.
• Professional appearance and demeanor.

Responsibilities

• Greet and assist visitors, clients, and employees in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain the reception area to ensure a clean, organized, and professional appearance.
• Schedule appointments and manage meeting room calendars.
• Receive, sort, and distribute mail and deliveries.
• Assist with basic administrative duties such as data entry, filing, and document preparation.
• Coordinate with internal teams to support daily office operations.
• Follow company policies and confidentiality requirements at all times.

Skills

Verbal & written communication

Interpersonal skills

Multitasking

Time management

Customer-service mindset

Professional appearance

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office (Outlook, Word, Excel)

Outlook

Word

Excel

Job description

Ultimate Staffing is seeking a friendly Receptionist to be the first point of contact for the organization. The role focuses on delivering exceptional customer service, managing front desk operations, and supporting administrative tasks in a professional office environment.

The successful candidate will greet visitors, route calls and emails, maintain a tidy reception area, coordinate meeting room schedules, and assist with data entry and document preparation while upholding strict