Front Desk & Admin Concierge | Billing & IT Support

Forrest Solutions LLC; New York (NY); Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions seeks a friendly, service-driven Receptionist/Administrative Assistant to join our team in a hybrid role blending front desk duties with administrative support and financial coordination. You will greet visitors, manage meetings, assist with billing, and provide basic IT/AV support as needed.

Ideal candidates have a customer-focused demeanor, proficiency with Microsoft Office, and experience in billing or invoicing.

Qualifications

• High school diploma or equivalent required; hospitality training a plus.
• Experience in receptionist/administrative roles with customer service focus.
• Experience with billing, invoicing or financial data entry preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Responsibilities

• Greet and welcome guests and vendors in a professional manner.
• Provide concierge-style service and coordinate meetings and events.
• Assist with data entry, document prep, and filing systems.
• Prepare and issue invoices; monitor overdue payments; support monthly reconciliation.
• Troubleshoot basic IT/AV issues in reception/conference areas.

Skills

Hospitality

Billing & Invoicing

Customer Service

Microsoft Office

Education

High school diploma or equivalent

Associate's degree or hospitality training

Tools

Emburse

Job description

Opensity Solutions seeks a friendly, service-driven Receptionist/Administrative Assistant to join our team in a hybrid role blending front desk duties with administrative support and financial coordination. You will greet visitors, manage meetings, assist with billing, and provide basic IT/AV support as needed.

Ideal candidates have a customer-focused demeanor, proficiency with Microsoft Office, and experience in billing or invoicing.