Front Desk & Admin Concierge

Ojai Health & Rehabilitation; Ojai (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Ojai Health & Rehabilitation is seeking a friendly receptionist to manage front-desk duties in our clinic. You will greet visitors, answer a multiline phone system, and route inquiries with a professional demeanor.

This role emphasizes clerical support and strict confidentiality of patient information. Responsibilities include scheduling appointments, handling mail, maintaining logs, and ensuring the reception area stays organized.

Qualifications

• Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor.
• Answer telephone calls and take messages or forward calls.
• Schedule appointments and maintain meeting room bookings.
• Maintain visitor sign-in log and manage mail flow.
• Protect patient information and maintain confidentiality.

Responsibilities

• Provide general administrative and clerical support.
• Greet visitors and direct them to destinations.
• Answer calls and forward messages as needed.
• Check visitors in and inform staff of arrivals.
• Maintain reception area and schedule/room bookings.
• Maintain confidentiality of resident care information.

Skills

Greet visitors

Phone handling

Appointment scheduling

Mail handling

Record keeping

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Ojai Health & Rehabilitation is seeking a friendly receptionist to manage front-desk duties in our clinic. You will greet visitors, answer a multiline phone system, and route inquiries with a professional demeanor.

This role emphasizes clerical support and strict confidentiality of patient information. Responsibilities include scheduling appointments, handling mail, maintaining logs, and ensuring the reception area stays organized.