Front Desk Admin: Client Concierge & Office Support

Smith-Marion-; Redlands (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

10 paid holidays

120 hours of paid time off a year

401K Profit sharing plan

Health insurance

Dental

Vision

Group life insurance

Paid jury duty

Wellness program

Job summary

Smith Marion & Co. in Redlands, CA is seeking an Administrative Assistant to join our close-knit team. You will greet clients, manage calls and emails, and help schedule meetings and maintain client records with discretion and professionalism.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to work independently while following directions. Competitive hourly pay, full-time employment, and benefits are offered.

Qualifications

• High school diploma or equivalent; experience as Administrative Assistant is a plus.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Attention to detail and problem solving.
• Able to multitask and prioritize workload effectively.
• Discretion and confidentiality in handling information.

Responsibilities

• Greet clients and visitors, providing a warm and professional welcome.
• Manage phone calls, emails, and other communications, directing them to staff.
• Schedule and coordinate appointments and meetings.
• Maintain organized client records and filing systems.
• Handle confidential information with discretion and professionalism.
• Perform general office duties such as copying, scanning, and faxing.
• Support tax preparation team with administrative tasks as needed.
• Assist in preparation and distribution of correspondence and reports.
• Ensure office supplies are stocked and inventories managed.

Skills

Customer service

Communication

Organizational skills

Typing 30 wpm

Multitasking

English proficiency

Education

High school diploma

Tools

Microsoft Office

Job description

Smith Marion & Co. in Redlands, CA is seeking an Administrative Assistant to join our close-knit team. You will greet clients, manage calls and emails, and help schedule meetings and maintain client records with discretion and professionalism.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to work independently while following directions. Competitive hourly pay, full-time employment, and benefits are offered.