Front Desk Admin Specialist - Client & Office Support

Smith Marion & Co.; Redlands (CA); Vor Ort; USD 28.000 - 30.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental

Vision

401K

Paid holidays

Wellness program

Group life insurance

Paid jury duty

Zusammenfassung

Smith Marion & Co. believes great work starts with a great workplace. You'll be part of a close-knit team where people are respected, expectations are clear, and you have opportunities to grow.

Our leaders lead by example, trust their teams, and value every role within the firm. Here's how we do it: we develop team members through our hands-on training program and remain open and transparent with our team.

Qualifikationen

• High school diploma or equivalent; additional experience as an Administrative Assistant will be a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Attention to detail and problem-solving skills.

Aufgaben

• Greet clients and visitors, providing a warm and professional welcome.
• Manage phone calls, emails, and other communications, directing them to the appropriate staff members.
• Schedule and coordinate appointments and meetings.
• Maintain organized and up-to-date client records and filing systems.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including copying, scanning, and faxing documents.
• Support the tax preparation team with administrative tasks as needed.
• Assist in the preparation and distribution of correspondence and reports.
• Ensure office supplies are stocked and manage inventory.

Kenntnisse

Communication

Microsoft Office

Organizational skills

Time management

Discretion

Conflict resolution

Independent work

Attention to detail

Typing speed

English proficiency

Ausbildung

High school diploma

Administrative experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Jobbeschreibung

Smith Marion & Co. believes great work starts with a great workplace. You'll be part of a close-knit team where people are respected, expectations are clear, and you have opportunities to grow.

Our leaders lead by example, trust their teams, and value every role within the firm. Here's how we do it: we develop team members through our hands-on training program and remain open and transparent with our team.