Administrative Assistant / Front Desk - Redlands, CA

Smith-Marion-; Redlands (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

10 paid holidays

120 hours of paid time off a year

401K Profit sharing plan

Health insurance

Dental

Vision

Group life insurance

Paid jury duty

Wellness program

Job summary

Smith Marion & Co. in Redlands, CA is seeking an Administrative Assistant to join our close-knit team. You will greet clients, manage calls and emails, and help schedule meetings and maintain client records with discretion and professionalism.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to work independently while following directions. Competitive hourly pay, full-time employment, and benefits are offered.

Qualifications

• High school diploma or equivalent; experience as Administrative Assistant is a plus.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Attention to detail and problem solving.
• Able to multitask and prioritize workload effectively.
• Discretion and confidentiality in handling information.

Responsibilities

• Greet clients and visitors, providing a warm and professional welcome.
• Manage phone calls, emails, and other communications, directing them to staff.
• Schedule and coordinate appointments and meetings.
• Maintain organized client records and filing systems.
• Handle confidential information with discretion and professionalism.
• Perform general office duties such as copying, scanning, and faxing.
• Support tax preparation team with administrative tasks as needed.
• Assist in preparation and distribution of correspondence and reports.
• Ensure office supplies are stocked and inventories managed.

Skills

Customer service

Communication

Organizational skills

Typing 30 wpm

Multitasking

English proficiency

Education

High school diploma

Tools

Microsoft Office

Job description

At Smith Marion & Co., we believe great work starts with a great workplace. You'll be part of a close-knit team where people are respected, expectations are clear, and you have opportunities to grow. Our leaders lead by example, trust their teams, and value every role within the firm. We're committed to creating a culture where people feel supported, empowered, and genuinely enjoy coming to work.

Here's how we do it:

• We develop team members through our hands-on training program.
• We are open and transparent with our team.

Requirements

• Excellent communication skills.
• Ability to cultivate positive relationships with clients and team members to provide excellent customer service.
• Have outstanding attention to detail.
• Proficiency in conflict and dispute resolutions.
• Able to perform tasks with ease and professionalism.
• The ability to adapt to various situations.
• Able to follow instructions, and read, write and communicate clearly in English.
• Possess strong organizational skills.
• Able to effectively operate office equipment and computer programs.
• Able to work independently on assigned tasks as well as to accept direction on given assignments.
• Able to type 30 words per minute.
• Requires physical ability to sit and type for long periods of time.

Tasks

• Greet clients and visitors, providing a warm and professional welcome.
• Manage phone calls, emails, and other communications, directing them to the appropriate staff members.
• Schedule and coordinate appointments and meetings.
• Maintain organized and up-to-date client records and filing systems.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including copying, scanning, and faxing documents.
• Support the tax preparation team with administrative tasks as needed.
• Assist in the preparation and distribution of correspondence and reports.
• Ensure office supplies are stocked and manage inventory.

Qualifications:

• High school diploma or equivalent; additional experienceas an Administrative Assistantwill be a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Attention to detail and problem-solving skills.
• Ability to handle multiple tasks and prioritize workload effectively.
• Discretion and confidentiality.

Benefits

• 10 paid holidays
• 120 hours of paid time off a year
• 401K Profit sharing plan
• Health insurance
• Dental
• Vision
• Chiropractic
• Group life insurance
• Paid jury duty
• Wellness program

Salary

$20 - $22/hr - full time