Front Desk & Admin Assistant: Welcomes Visitors

PACS; Los Angeles (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

PACS is seeking a receptionist/administrative assistant to greet visitors and answer calls in a dedicated reception/administrative area. The role is clerical-only with no clinical duties.

The ideal candidate will have a high school diploma or GED and prior administrative or receptionist experience. Proficiency with Microsoft Office and a multiline phone system is expected, along with strong written and verbal communication skills.

Qualifications

• High school diploma or GED required.
• Receptionist/administrative experience preferred.
• Ability to read, analyze and interpret business materials.
• Ability to write reports and business correspondence.
• Basic knowledge of Microsoft Office and clerical functions.

Responsibilities

• Provide general administrative and clerical support.
• Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor.
• Answer telephone calls and take messages or forward calls.
• Check visitors in and direct or escort them to specific destinations.
• Inform other employees of visitors’ arrivals and cancellations.
• Maintain visitor sign-in log.
• Handle incoming and outgoing mail.
• Schedule appointments and maintain meeting room bookings.
• Maintain and tidy the reception area.
• Perform other duties as assigned.

Skills

Clerical skills

Customer service

Multitasking

Microsoft Office

Telephone etiquette

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

Multiline phone system

Job description

PACS is seeking a receptionist/administrative assistant to greet visitors and answer calls in a dedicated reception/administrative area. The role is clerical-only with no clinical duties.

The ideal candidate will have a high school diploma or GED and prior administrative or receptionist experience. Proficiency with Microsoft Office and a multiline phone system is expected, along with strong written and verbal communication skills.