Front Desk & Admin Assistant — Data Entry & Records

Quadel; Miami (FL); On-site; USD 27,000 - 36,000; Full time

Job summary

Quadel is seeking an office assistant to perform intermediate administrative tasks under supervision. The role involves receptionist duties, data entry, and general office support in a busy environment.

Qualified candidates will have a high school diploma, basic office software knowledge, and strong English communication skills. Spanish/Creole proficiency is a plus and the position is primarily on-site.

Qualifications

• High school diploma or equivalent is required.
• General knowledge of standard office practices.
• Ability to follow oral and written instructions.
• Proficiency in written and spoken English is required to effectively communicate with customers and team members.
• Spanish/Creole language skills are a plus.

Responsibilities

• Assist team with daily activities; answer phones; greet the public; respond to questions; assist building department customers; type correspondence, forms, reports; maintain records and files; data entry.
• Answer multi-line telephone and connect callers to the proper person.
• Assist clients upon arrival and provide paperwork or referrals; review forms for accuracy and completeness.
• Make copies of correspondence, notices, records, etc.
• Maintain records and files; copy correspondence and notices as needed.
• Collect data for records and reports; enter data into computer system.
• Operate standard office equipment and ensure it is functional.
• Sort and distribute mail.
• Scan and index electronic files.

Skills

English proficiency

Interpersonal skills

Customer service

Data entry

Education

High school diploma or equivalent

Tools

MS Office

Job description

Quadel is seeking an office assistant to perform intermediate administrative tasks under supervision. The role involves receptionist duties, data entry, and general office support in a busy environment.

Qualified candidates will have a high school diploma, basic office software knowledge, and strong English communication skills. Spanish/Creole proficiency is a plus and the position is primarily on-site.