Office Assistant

Quadel Consulting Corporation; Miami (FL); On-site; USD 28,000 - 40,000; Full time

Job summary

Quadel Consulting Corporation in Florida seeks a willing professional to provide intermediate administrative support across office tasks. You will assist teams, handle data entry, receptionist duties, and customer inquiries, under regular supervision.

Responsibilities include filing, data entry into the computer system, preparing mailings, and coordinating with building departments. Strong English communication and reliable teamwork are essential; Spanish/Creole skills are a plus.

Qualifications

• High school diploma or equivalent with some office experience.
• General knowledge of standard office practices.
• English proficiency required; Spanish/Creole a plus.
• Ability to follow written and oral instructions.

Responsibilities

• Assist team with daily activities; answers telephone; greets the public; responds to questions; assists all building departments' customers; types correspondence, forms, reports, etc.; maintains records and files; enters data.
• Performs receptionist and other office assistance tasks; answers multi-line telephone and connects caller to proper person.
• Assist all clients as they arrive and provide any necessary paperwork or give proper referrals to other agencies; reviews forms for accuracy and completeness.
• Makes copies of correspondence, notices, records, etc.
• Maintains a variety of records and files; makes copies of correspondence, notices, records, etc.
• Collects data for records and reports; enters a variety of data into computer system.
• Operates standard office equipment; ensures office equipment is operational.
• Collects, sort, and distributes mail.
• Ability to scan and index electronic files
• Prepares large mailings
• Performs other duties as requested.

Skills

Data entry

Phone reception

Customer service

Record keeping

English proficiency

Spanish/Creole a plus

Education

High school diploma

Tools

MS Office

Email and scheduling software

Job description

AtQuadel, we believe great work starts with great people. That's why we focus on building teams that care deeply about the communities we serve and the colleagues we work beside every day. We're currently seeking dedicated professionals who are ready to grow with us and help drive our mission forward.

JOB SUMMARY

Performs intermediate administrative work in a variety of office assistance tasks requiring computer, phone and filing skills; does related work as required. Works under regular supervision.

DUTIES AND RESPONSIBILITIES

• Assist team with daily activities; answers telephone; greets the public; responds to questions; assists all building departments' customers; types correspondence, forms, reports, etc.; maintains records and files; enters data.
• Performs receptionist and other office assistance tasks; answers multi‑line telephone and connects caller to proper person.
• Assist all clients as they arrive and provide any necessary paperwork or give proper referrals to other agencies; reviews forms for accuracy and completeness.
• Makes copies of correspondence, notices, records, etc.
• Maintains a variety of records and files; makes copies of correspondence, notices, records, etc.
• Collects data for records and reports; enters a variety of data into computer system.
• Operates standard office equipment; ensures office equipment is operational.
• Collects, sort, and distributes mail.
• Ability to scan and index electronic files
• Prepares large mailings
• Performs other duties as requested.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

• Any combination of education and experience equivalent to graduation from high school and some office assistance experience.
• General knowledge of standard office practices
• Knowledge of various office related software systems.
• Ability to establish and maintain effective working relationships with associates and the general public
• Ability to follow oral and written instructions
• Proficiency in written and spoken English is required to effectively communicate with customers, team members, and management.
• Professional working proficiency in Spanish/Creole a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Occasionally required to stand.
• Occasionally required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk or hear.
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
• Occasionally/required to lift/push/carry items up to 25lbs.

Quadel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected status under applicable law. Quadel complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities throughout the hiring process. Employment is contingent upon successful completion of preemployment requirements, which may include background screening, pre‑employment drug test and verification of credentials. This job description reflects the general nature of the position and is not an exhaustive list of duties or responsibilities.