Fleet Title & Records Specialist

NAPA Transportation, Inc.; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive Compensation

Pay Increases based on performance

Career Advancement

Paid Vacation

Paid Holidays

Great Benefits

401k with company match

Job summary

NAPA Transportation, Inc. is seeking a Fleet Administrative Coordinator to support documentation and administrative processes for equipment and Owner Operator operations.

You will manage titles, registrations, permits, and fleet records while coordinating with internal teams and external agencies to keep operations running smoothly. The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities.

Qualifications

• Minimum 1 year of administrative experience; DMV processing or fleet admin preferred.
• Notary commission current? preferred, not required.
• Experience in transportation or trucking industry preferred.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.

Responsibilities

• Process vehicle titles, registrations, permits, renewals, and related documentation.
• Coordinate Owner Operator onboarding, including insurance, equipment records, and system setup.
• Maintain accurate fleet records, including equipment additions, transfers, sales, and removals.
• Process title transfers, bills of sale, IFTA decals, and state-specific reporting.
• Track deadlines, resolve toll violations and documentation discrepancies, and ensure timely renewals.
• Collaborate with DMV offices, government agencies, and internal teams to support daily fleet operations.

Skills

Organizational skills

Attention to detail

Communication

Problem-solving

Time management

Education

High school diploma or GED

Bachelor's degree preferred

Notary commission preferred

Tools

Microsoft Office

Fleet management software

Job description

NAPA Transportation, Inc. is seeking a Fleet Administrative Coordinator to support documentation and administrative processes for equipment and Owner Operator operations.

You will manage titles, registrations, permits, and fleet records while coordinating with internal teams and external agencies to keep operations running smoothly. The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities.