Fleet Operations Specialist

ARCO National Holdings; Downers Grove (IL); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Industry-leading bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5 

1-week paid volunteer leave each year

100% charitable match

Medical, dental, and vision insurance

100% paid 12-week maternity leave

Job summary

ARCO National Holdings is seeking an organized Fleet Coordinator to support day-to-day fleet operations, coordinate vehicle assignments, and maintain accurate records.

You will partner with HR, Accounting, and onboarding teams, manage vendor relationships, and assist associates while gaining exposure to vehicle management and compliance.

This role offers growth opportunities in a fast-paced environment and requires strong attention to detail and proactive problem solving.

Qualifications

• Bachelor’s degree preferred or equivalent relevant experience.
• 1–3 years of experience in fleet, operations, administration, customer service, or related field preferred.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow tasks through completion.
• Strong problem-solving skills and willingness to research and resolve issues.
• Clear written and verbal communication skills.
• Ability to work effectively with associates across departments and with external vendors.
• Strong service mindset and a willingness to learn.
• Ability to handle confidential and sensitive information appropriately.

Responsibilities

• Coordinate vehicle onboarding for new associates, including fleet system setup, vehicle assignments, safety kits, and vehicle deliveries.
• Maintain accurate vehicle and associate assignment information within the fleet management system.
• Administer fuel card and rental car program enrollment and assist associates with routine questions or issues.
• Partner with HR, Accounting, Payroll, office contacts, and onboarding teams to ensure fleet information is accurate and associates are properly set up.
• Coordinate vehicle maintenance, company decals, registration renewals, license plates, and recall notices.
• Maintain and reconcile records for fleet assets.
• Coordinate with dealerships, fleet vendors, rental providers, service centers, and other external partners as needed.
• Assist with fleet reporting, audits, invoice review, and data reconciliation.
• Research and resolve routine fleet issues and escalate more complex matters to the Director of Fleet.
• Support vehicle acquisition, replacement, and disposal activities, including maintaining required documentation.
• Support special projects, process improvements, and other Fleet initiatives as needed.

Skills

Organizational skills

Multitasking

Problem solving

Communication skills

Vendor coordination

Confidentiality

Team collaboration

Detail orientation

Education

Bachelor’s degree or equivalent experience

Tools

Excel

Outlook

Fleet management software

Job description

ARCO National Holdings is seeking an organized Fleet Coordinator to support day-to-day fleet operations, coordinate vehicle assignments, and maintain accurate records.

You will partner with HR, Accounting, and onboarding teams, manage vendor relationships, and assist associates while gaining exposure to vehicle management and compliance.

This role offers growth opportunities in a fast-paced environment and requires strong attention to detail and proactive problem solving.