FLEET ADMINISTRATOR COORDINATOR (MECHANICSBURG, PA)

NAPA Transportation, Inc.; Mechanicsburg (Cumberland County); Sur place; USD 38 000 - 52 000; Plein temps

Avantages offerts par ce poste

Competitive Compensation

Pay Increases based on performance

Career Advancement

Paid Vacation

Paid Holidays

Great Benefits

401k with company match

Résumé du poste

NAPA Transportation, Inc. is seeking a Fleet Administrative Coordinator in Mechanicsburg, PA to manage vehicle titles, registrations, permits, and fleet records.

You will work with internal teams and outside agencies to keep documentation current and compliant. You will coordinate Owner Operator onboarding, handle insurance and equipment records, and maintain up-to-date records for additions, transfers, removals, and required reporting.

Qualifications

• 1+ year of administrative experience; DMV processing, vehicle registrations, or fleet administration experience preferred.
• Notary commission preferred.
• Transportation or trucking industry experience preferred.
• Strong organizational skills and ability to manage competing priorities.
• Excellent communication, problem-solving, and follow-through.
• Comfortable with computer systems and learning new processes.
• HS diploma or GED; Bachelor's degree preferred.
• Ability to travel occasionally to DMV offices and agencies.

Responsabilités

• Process vehicle titles, registrations, permits, renewals, and related documentation.
• Coordinate Owner Operator onboarding, including insurance, equipment records, and system setup.
• Maintain accurate fleet records for additions, transfers, sales, and removals.
• Process title transfers, bills of sale, IFTA decals, and state reporting.
• Track deadlines, resolve toll violations and documentation discrepancies, ensure timely renewals.
• Work with DMV offices, government agencies, and internal teams to support daily fleet operations.

Connaissances

Organization

Attention to detail

Communication

Problem solving

Time management

Notary

Teamwork

Adaptability

Formation

HS diploma or GED

Bachelor's degree preferred

Notary commission preferred

Outils

Vehicle registry software

Recordkeeping systems

DMV portals

Description du poste

Fleet Administrative Coordinator

At NAPA Transportation, keeping our fleet moving takes more than what happens on the road! We're looking for an organized, detail-oriented Fleet Administrative Coordinator to support the documentation and administrative processes behind our equipment and Owner Operator operations.

In this role, you'll manage vehicle titles, registrations, permits, and fleet records while working closely with internal teams and outside agencies to keep things running smoothly.

Responsibilities

• Process vehicle titles, registrations, permits, renewals, and related documentation.
• Coordinate Owner Operator administrative onboarding, including insurance, equipment records, and system setup.
• Maintain accurate fleet records, including equipment additions, transfers, sales, and removals.
• Process title transfers, bills of sale, IFTA decals, and required state-specific reporting.
• Track deadlines, resolve toll violations and documentation discrepancies, and ensure timely renewals.
• Work with DMV offices, government agencies, and internal teams to support daily fleet operations.

Qualifications

• At least 1 year of administrative experience preferred; experience with DMV processing, vehicle registrations, or fleet administration is preferred.
• Current notary commission, not required but preferred.
• Previous transportation or trucking industry experience preferred.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent communication, problem‑solving, and follow‑through.
• Comfortable working with computer systems, maintaining records, and learning new processes.
• High school diploma or GED required; bachelor's degree and current notary commission preferred.
• Ability to travel occasionally to DMV offices and other agencies as needed.

Job Benefits

• Competitive Compensation
• Pay Increases (based on performance)
• Career Advancement
• Paid Vacation
• Paid Holidays
• Great Benefits
• 401k with company match

About NAPA

NAPA Transportation, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, disability, age, veteran status, or any other protected status as outlined by federal, state, or local laws.

Hiring organization

Employment Type

Full‑time

Working Hours

Monday - Friday, 0800-1700

Industry

Trucking

Job Location

Mechanicsburg, PA