Fleet Administrative Coordinator

NAPA Transportation, Inc.; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive Compensation

Pay Increases based on performance

Career Advancement

Paid Vacation

Paid Holidays

Great Benefits

401k with company match

Job summary

NAPA Transportation, Inc. is seeking a Fleet Administrative Coordinator to support documentation and administrative processes for equipment and Owner Operator operations.

You will manage titles, registrations, permits, and fleet records while coordinating with internal teams and external agencies to keep operations running smoothly. The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities.

Qualifications

• Minimum 1 year of administrative experience; DMV processing or fleet admin preferred.
• Notary commission current? preferred, not required.
• Experience in transportation or trucking industry preferred.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.

Responsibilities

• Process vehicle titles, registrations, permits, renewals, and related documentation.
• Coordinate Owner Operator onboarding, including insurance, equipment records, and system setup.
• Maintain accurate fleet records, including equipment additions, transfers, sales, and removals.
• Process title transfers, bills of sale, IFTA decals, and state-specific reporting.
• Track deadlines, resolve toll violations and documentation discrepancies, and ensure timely renewals.
• Collaborate with DMV offices, government agencies, and internal teams to support daily fleet operations.

Skills

Organizational skills

Attention to detail

Communication

Problem-solving

Time management

Education

High school diploma or GED

Bachelor's degree preferred

Notary commission preferred

Tools

Microsoft Office

Fleet management software

Job description

At NAPA Transportation, keeping our fleet moving takes more than what happens on the road! We're looking for an organized, detail-oriented Fleet Administrative Coordinator to support the documentation and administrative processes behind our equipment and Owner Operator operations.In this role, you'll manage vehicle titles, registrations, permits, and fleet records while working closely with internal teams and outside agencies to keep things running smoothly.

• Process vehicle titles, registrations, permits, renewals, and related documentation.
• Coordinate Owner Operator administrative onboarding, including insurance, equipment records, and system setup.
• Maintain accurate fleet records, including equipment additions, transfers, sales, and removals.
• Process title transfers, bills of sale, IFTA decals, and required state-specific reporting.
• Track deadlines, resolve toll violations and documentation discrepancies, and ensure timely renewals.
• Work with DMV offices, government agencies, and internal teams to support daily fleet operations.

• At least 1 year of administrative experience preferred; experience with DMV processing, vehicle registrations, or fleet administration is preferred.
• Current notary commission, not required but preferred.
• Previous transportation or trucking industry experience preferred.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent communication, problem-solving, and follow-through.
• Comfortable working with computer systems, maintaining records, and learning new processes.
• High school diploma or GED required; bachelor's degree and current notary commission preferred.
• Ability to travel occasionally to DMV offices and other agencies as needed.

• Competitive Compensation
• Pay Increases (based on performance)
• Career Advancement
• Paid Vacation
• Paid Holidays
• Great Benefits
• 401k with company match