Fleet Admin & Onboarding Coordinator

NAPA Transportation, Inc.; Mechanicsburg (Cumberland County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive Compensation

Pay Increases based on performance

Career Advancement

Paid Vacation

Paid Holidays

Great Benefits

401k with company match

Job summary

NAPA Transportation, Inc. is seeking a Fleet Administrative Coordinator in Mechanicsburg, PA to manage vehicle titles, registrations, permits, and fleet records.

You will work with internal teams and outside agencies to keep documentation current and compliant. You will coordinate Owner Operator onboarding, handle insurance and equipment records, and maintain up-to-date records for additions, transfers, removals, and required reporting.

Qualifications

• 1+ year of administrative experience; DMV processing, vehicle registrations, or fleet administration experience preferred.
• Notary commission preferred.
• Transportation or trucking industry experience preferred.
• Strong organizational skills and ability to manage competing priorities.
• Excellent communication, problem-solving, and follow-through.
• Comfortable with computer systems and learning new processes.
• HS diploma or GED; Bachelor's degree preferred.
• Ability to travel occasionally to DMV offices and agencies.

Responsibilities

• Process vehicle titles, registrations, permits, renewals, and related documentation.
• Coordinate Owner Operator onboarding, including insurance, equipment records, and system setup.
• Maintain accurate fleet records for additions, transfers, sales, and removals.
• Process title transfers, bills of sale, IFTA decals, and state reporting.
• Track deadlines, resolve toll violations and documentation discrepancies, ensure timely renewals.
• Work with DMV offices, government agencies, and internal teams to support daily fleet operations.

Skills

Organization

Attention to detail

Communication

Problem solving

Time management

Notary

Teamwork

Adaptability

Education

HS diploma or GED

Bachelor's degree preferred

Notary commission preferred

Tools

Vehicle registry software

Recordkeeping systems

DMV portals

Job description

NAPA Transportation, Inc. is seeking a Fleet Administrative Coordinator in Mechanicsburg, PA to manage vehicle titles, registrations, permits, and fleet records.

You will work with internal teams and outside agencies to keep documentation current and compliant. You will coordinate Owner Operator onboarding, handle insurance and equipment records, and maintain up-to-date records for additions, transfers, removals, and required reporting.