Fleet Service Coordinator

Confidential Employer; Kansas City (KS); On-site; USD 38,000 - 56,000; Full time

Job summary

Confidential Employer in Kansas City, KS is seeking a detail-oriented office/dispatcher to support fleet operations. Responsibilities include greeting drivers, drafting work orders, and communicating with technicians, operations, and vendors to coordinate repairs.

The role requires handling write-ups, maintaining tracking systems and workload spreadsheets, and prioritizing urgent repairs. Candidates should have at least 12 months of parts or service writing experience, basic computer skills, and

Qualifications

• Industry experience in fleet, heavy truck, automotive, and/or farming equipment preferred.
• Minimum 12 months parts or service writing experience preferred.
• General computer and word processing experience required.
• Ability to lift 35 lbs and manage competing priorities.
• Excellent verbal and written communication; valid driver's license.

Responsibilities

• Greet drivers and document unit issues on write-up sheets.
• Create work orders from write-up sheets.
• Notify operations when drivers check in and apply expirations for tracking.
• Update unit status and tracking systems.
• Communicate with drivers, technicians, operations, and vendors regarding repairs.
• Provide status updates for units in and out of the shop.
• Maintain workload tracking on spreadsheets.
• Perform basic filing of work orders and invoices.
• Prioritize repairs based on urgency.
• Answer phone calls and emails.
• Help build permit books for units.

Skills

Service writing

Communication

Multitasking

Independent work

Lifting 35 lbs

Driver's license

Education

Fleet/Heavy equipment experience

Tools

MS Word

Spreadsheets

Job description

Confidential Employer in Kansas City, KS is seeking a detail-oriented office/dispatcher to support fleet operations. Responsibilities include greeting drivers, drafting work orders, and communicating with technicians, operations, and vendors to coordinate repairs.

The role requires handling write-ups, maintaining tracking systems and workload spreadsheets, and prioritizing urgent repairs. Candidates should have at least 12 months of parts or service writing experience, basic computer skills, and