Fleet Operations & Readiness Specialist

Aspen-of-Dc-Inc; Washington (District of Columbia); On-site; USD 52,000 - 76,000; Full time

Job summary

Aspen-of-Dc-Inc is seeking a Fleet Operations Coordinator to support daily administration and operational readiness of vehicles across multiple locations. You will maintain records, conduct inspections, monitor GPS systems, and coordinate maintenance and repairs.

The role requires collaborating with drivers, site personnel, management, and service providers to ensure vehicles are safe, properly documented, and available for operations.

Qualifications

• High school diploma or equivalent.
• At least two years of experience in fleet coordination, transportation, logistics, vehicle maintenance administration, or a related operational support role.
• Valid driver’s license and a driving record that meets organizational requirements.
• Experience maintaining records, coordinating schedules, and communicating with service providers.
• Proficiency with Microsoft Office, including Excel, and the ability to learn fleet management and GPS tracking systems.

Responsibilities

• Maintain accurate fleet records, including vehicle assignments, registrations, inspection reports, maintenance histories, mileage, and repair documentation.
• Conduct routine vehicle inspections using established checklists; identify and report damage, defects, safety concerns, and maintenance needs.
• Monitor GPS tracking systems to track vehicle locations, utilization, mileage, and operational alerts; report discrepancies or concerns to management.
• Schedule preventive maintenance, required inspections, and repairs with approved service providers.
• Track maintenance and repair progress, communicate vehicle availability, and confirm completion of required work before returning vehicles to service.
• Provide vehicle readiness, including cleanliness, fueling or charging, required equipment, and completion of applicable documentation.
• Provide vehicle assignments, transfers, pickups, and deliveries across multiple locations.
• Communicate with drivers and site personnel regarding vehicle condition, maintenance schedules, availability, and operating procedures.
• Maintain vehicle status reports and promptly escalate issues that could affect safety, service delivery, or operational readiness.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Education

High school diploma or equivalent

Associate degree or relevant training in transportation, logistics, automotive technology, or business administration

Tools

Microsoft Office (Excel)

Fleet management software

GPS tracking systems

Job description

Aspen-of-Dc-Inc is seeking a Fleet Operations Coordinator to support daily administration and operational readiness of vehicles across multiple locations. You will maintain records, conduct inspections, monitor GPS systems, and coordinate maintenance and repairs.

The role requires collaborating with drivers, site personnel, management, and service providers to ensure vehicles are safe, properly documented, and available for operations.