Fleet & Office Coordinator: Compliance & Logistics

Carroll Construction Supply; Ottumwa (IA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

ESOP

401K

Flex Spending Account

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long Term Disability

Short Term Disability

Supplemental Insurance

Paid Time Off

Job summary

Carroll Distributing & Construction Supply Inc. is seeking an Office Coordinator / Fleet Administrator to support the corporate office by handling mail, ordering supplies, and routing calls, while managing fleet registration, licensing, toll programs, and telematics across a multi-state fleet.

The role serves as a central resource, coordinating with branch management, asset, drivers, HR, accounting, safety, insurance, regulators, and vendors to ensure compliant, well-documented fleet operations

Qualifications

• Detail-oriented and highly organized.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and regulatory requirements across a multi-state fleet.

Responsibilities

• Maintain fleet inventory with VINs, unit numbers, year/make/model, GVWR, plates, registrations, and locations.
• Manage titles, registrations, purchase documents, lease information, and insurance records.
• Coordinate vehicle registrations and annual renewals across multiple states.
• Process title applications, transfers, duplicates, plates, and other motor vehicle documents.
• Coordinate adding, transferring, reassigning, and removing vehicles.
• Maintain records for newly purchased and disposed vehicles.
• Work with dealerships, state agencies, branches, and vendors to resolve issues.
• Administer toll accounts and tolling programs.
• Manage toll transponders for vehicles as they move.
• Review toll activity and resolve charges.
• Resolve toll violations and administrative issues.
• Administer GPS/telematics system.
• Update vehicles, drivers, locations, and equipment in the system.
• Maintain driver-to-vehicle assignments.
• Monitor mileage, utilization, location, idle time, and other fleet data.
• Review GPS and mileage data for IFTA reporting and other requirements.

Job description

Carroll Distributing & Construction Supply Inc. is seeking an Office Coordinator / Fleet Administrator to support the corporate office by handling mail, ordering supplies, and routing calls, while managing fleet registration, licensing, toll programs, and telematics across a multi-state fleet.

The role serves as a central resource, coordinating with branch management, asset, drivers, HR, accounting, safety, insurance, regulators, and vendors to ensure compliant, well-documented fleet operations