Fleet Operations Coordinator

Aspen-of-Dc-Inc; Washington (District of Columbia); Presencial; USD 52.000 - 76.000; Jornada completa

Descripción de la vacante

Aspen-of-Dc-Inc is seeking a Fleet Operations Coordinator to support daily administration and operational readiness of vehicles across multiple locations. You will maintain records, conduct inspections, monitor GPS systems, and coordinate maintenance and repairs.

The role requires collaborating with drivers, site personnel, management, and service providers to ensure vehicles are safe, properly documented, and available for operations.

Formación

• High school diploma or equivalent.
• At least two years of experience in fleet coordination, transportation, logistics, vehicle maintenance administration, or a related operational support role.
• Valid driver’s license and a driving record that meets organizational requirements.
• Experience maintaining records, coordinating schedules, and communicating with service providers.
• Proficiency with Microsoft Office, including Excel, and the ability to learn fleet management and GPS tracking systems.

Responsabilidades

• Maintain accurate fleet records, including vehicle assignments, registrations, inspection reports, maintenance histories, mileage, and repair documentation.
• Conduct routine vehicle inspections using established checklists; identify and report damage, defects, safety concerns, and maintenance needs.
• Monitor GPS tracking systems to track vehicle locations, utilization, mileage, and operational alerts; report discrepancies or concerns to management.
• Schedule preventive maintenance, required inspections, and repairs with approved service providers.
• Track maintenance and repair progress, communicate vehicle availability, and confirm completion of required work before returning vehicles to service.
• Provide vehicle readiness, including cleanliness, fueling or charging, required equipment, and completion of applicable documentation.
• Provide vehicle assignments, transfers, pickups, and deliveries across multiple locations.
• Communicate with drivers and site personnel regarding vehicle condition, maintenance schedules, availability, and operating procedures.
• Maintain vehicle status reports and promptly escalate issues that could affect safety, service delivery, or operational readiness.

Conocimientos

Strong organizational skills

Excellent written and verbal коммуника

Educación

High school diploma or equivalent

Associate degree or relevant training in transportation, logistics, automotive technology, or business administration

Herramientas

Microsoft Office (Excel)

Fleet management software

GPS tracking systems

Descripción del empleo

The Fleet Operations Coordinator supports the daily administration and operational readiness of vehiclesacross multiple locations. This position maintains fleet documentation, conducts vehicle inspections,monitors GPS tracking systems, and coordinates maintenance and repairs. The coordinator works withdrivers, site personnel, management, and service providers to help ensure vehicles are safe, properlydocumented, and available for operational needs.Essential Duties and Responsibilities• Maintain accurate fleet records, including vehicle assignments, registrations, inspection reports,maintenance histories, mileage, and repair documentation.• Conduct and document routine vehicle inspections using established checklists; identify and reportdamage, defects, safety concerns, and maintenance needs.• Monitor GPS tracking systems to track vehicle locations, utilization, mileage, and operationalalerts; report discrepancies or concerns to management. Check, repair and replace GPS Units.• Schedule preventive maintenance, required inspections, and repairs with approved serviceproviders.• Track maintenance and repair progress, communicate vehicle availability, and confirm completionof required work before returning vehicles to service.• Provide vehicle readiness, including cleanliness, fueling or charging, required equipment, andcompletion of applicable documentation.• Provide vehicle assignments, transfers, pickups, and deliveries across multiple locations.• Communicate with drivers and site personnel regarding vehicle condition, maintenance schedules,availability, and operating procedures.• Maintain vehicle status reports and promptly escalate issues that could affect safety, servicedelivery, or operational readiness. Manage parking lot maintenance, including the clean-up of nails, check and replace Batteries.• Support accident and incident reporting by collecting documentation and coordinating follow-upwith designated personnel. Back-fill driving of shuttle bus occasionally required.• Review service records and invoices for accuracy and submit discrepancies for managementreview.• Follow organizational policies governing vehicle use, recordkeeping, safety, and GPS information.• Perform other related duties as assigned.High school diploma or equivalent.• At least two years of experience in fleet coordination, transportation, logistics, vehicle maintenanceadministration, or a related operational support role.• Valid driver’s license and a driving record that meets organizational requirements.• Experience maintaining records, coordinating schedules, and communicating with serviceproviders.• Proficiency with Microsoft Office, including Excel, and the ability to learn fleet management andGPS tracking systems.• Ability to travel between assigned locations.Preferred Qualifications• Associate degree or relevant training in transportation, logistics, automotive technology, orbusiness administration.• Experience supporting fleet operations across multiple locations.• Familiarity with preventive maintenance schedules, vehicle inspection procedures, and fleetmanagement software.Knowledge, Skills, and Abilities• Strong organizational skills and attention to detail.• Ability to prioritize competing needs and follow through on outstanding issues.• Clear written and verbal communication skills.• Working knowledge of basic vehicle safety and maintenance needs.• Ability to maintain accurate records and handle sensitive operational information appropriately.• Ability to work independently and collaborate with drivers, vendors, and management.Work Environment and Physical RequirementsWork is performed in office settings, parking areas, maintenance facilities, and other assigned locations.The role involves travel between sites, walking vehicle lots, entering and exiting vehicles, and performingvisual inspections in varying weather conditions. Essential functions may be performed with reasonableaccommodation.Equal Employment OpportunityADC Management Solutions is an equal opportunity employer and provides reasonable accommodation toqualified applicants and employees in accordance with applicable law