Fleet Coordinator

ARCO National Holdings; Downers Grove (IL); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Industry-leading bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5 

1-week paid volunteer leave each year

100% charitable match

Medical, dental, and vision insurance

100% paid 12-week maternity leave

Job summary

ARCO National Holdings is seeking an organized Fleet Coordinator to support day-to-day fleet operations, coordinate vehicle assignments, and maintain accurate records.

You will partner with HR, Accounting, and onboarding teams, manage vendor relationships, and assist associates while gaining exposure to vehicle management and compliance.

This role offers growth opportunities in a fast-paced environment and requires strong attention to detail and proactive problem solving.

Qualifications

• Bachelor’s degree preferred or equivalent relevant experience.
• 1–3 years of experience in fleet, operations, administration, customer service, or related field preferred.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow tasks through completion.
• Strong problem-solving skills and willingness to research and resolve issues.
• Clear written and verbal communication skills.
• Ability to work effectively with associates across departments and with external vendors.
• Strong service mindset and a willingness to learn.
• Ability to handle confidential and sensitive information appropriately.

Responsibilities

• Coordinate vehicle onboarding for new associates, including fleet system setup, vehicle assignments, safety kits, and vehicle deliveries.
• Maintain accurate vehicle and associate assignment information within the fleet management system.
• Administer fuel card and rental car program enrollment and assist associates with routine questions or issues.
• Partner with HR, Accounting, Payroll, office contacts, and onboarding teams to ensure fleet information is accurate and associates are properly set up.
• Coordinate vehicle maintenance, company decals, registration renewals, license plates, and recall notices.
• Maintain and reconcile records for fleet assets.
• Coordinate with dealerships, fleet vendors, rental providers, service centers, and other external partners as needed.
• Assist with fleet reporting, audits, invoice review, and data reconciliation.
• Research and resolve routine fleet issues and escalate more complex matters to the Director of Fleet.
• Support vehicle acquisition, replacement, and disposal activities, including maintaining required documentation.
• Support special projects, process improvements, and other Fleet initiatives as needed.

Skills

Organizational skills

Multitasking

Problem solving

Communication skills

Vendor coordination

Confidentiality

Team collaboration

Detail orientation

Education

Bachelor’s degree or equivalent experience

Tools

Excel

Outlook

Fleet management software

Job description

ABOUT YOU

ARCO is seeking an organized and detail-oriented Fleet Coordinator to support the day-to-day administration of our growing fleet operations. This role will work closely with the Director of Fleet and teams across the organization to coordinate vehicle assignments, maintain accurate fleet records, support key fleet programs, and provide day-to-day assistance to associates.

The ideal candidate is proactive, dependable, and comfortable managing multiple priorities in a fast-paced environment. This is an opportunity to gain broad exposure to fleet operations while developing experience across vehicle management, vendor coordination, and compliance.

A DAY IN THE LIFE

• Coordinate vehicle onboarding for new associates, including fleet system setup, vehicle assignments, safety kits, and vehicle deliveries.
• Maintain accurate vehicle and associate assignment information within the fleet management system.
• Administer fuel card and rental car program enrollment and assist associates with routine questions or issues.
• Partner with HR, Accounting, Payroll, office contacts, and onboarding teams to ensure fleet information is accurate and associates are properly set up.
• Coordinate vehicle maintenance, company decals, registration renewals, license plates, and recall notices.
• Maintain and reconcile records for fleet assets.
• Coordinate with dealerships, fleet vendors, rental providers, service centers, and other external partners as needed.
• Assist with fleet reporting, audits, invoice review, and data reconciliation.
• Research and resolve routine fleet issues and escalat e more complex matters to the Director of Fleet.
• Support vehicle acquisition, replacement, and disposal activities, including maintaining required documentation.
• Support special projects, process improvements, and other Fleet initiatives as needed.

NECESSARY QUALIFICATIONS

• Bachelor’s degree preferred or equivalent relevant experience.
• 1–3 years of experience in fleet, operations, administration, customer service, or a related field preferred.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow tasks through completion.
• Strong problem-solving skills and willingness to research and resolve issues.
• Clear written and verbal communication skills.
• Ability to work effectively with associates across departments and with external vendors.
• Strong service mindset and a willingness to learn.
• Ability to handle confidential and sensitive information appropriately.

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• 100% paid 12-week maternity leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be a drug-free workplace and an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that the diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR’s Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.

EOE, including disability/vets