Fleet Operations Specialist

Egan Company; Champlin (MN); On-site; USD 33,000 - 48,000; Full time

Benefits offered by this job

Health & dental insurance

401(k) with company match

Generous PTO & paid holidays

Parental leave

Annual discretionary bonus

Job summary

Egan Company is seeking a Fleet Coordinator to join our team. The individual will manage day-to-day coordination, administration, and logistical support of our fleet of automobiles, trucks, vans, and other fleet vehicles, maintaining accurate records and ensuring availability and compliance.

This role works with drivers, the repair garage, vendors, and internal departments to schedule maintenance, handle check-in/check-out, licenses, graphics removal, and reporting.

Qualifications

• Minimum of three years of administrative support experience, specifically related to vehicles (dealerships, repair shops, service vehicles).
• Ability to use basic computer skills - including basic functions in Email, MS Word, Excel, and Google Suites.
• Ability to create Microsoft Excel spreadsheets and work within databases (SQL reports, Great Plains or other accounting software).
• Knowledge of the construction industry is helpful.
• Strong organizational skills.
• Ability to foresee events and anticipate changes in conditions and operations to the greatest extent possible and react to these appropriately.

Responsibilities

• Maintain and ensure the accuracy of the fleet vehicle database.
• Maintain fleet vehicle files and assure compliance with a vehicle check in/out procedure.
• Monitor fuel usage, maintenance, and operation of Egan’s vehicle fleet.
• Assist with data entry, and internal correspondence.
• Coordinate the usage of Egan’s loaner vehicles.
• Work closely with Egan repair garage to schedule maintenance, repairs and inspections.
• Distribute license plates, tabs, insurance papers, and cab cards to drivers as required.
• Coordinate the sale of fleet vehicles.
• Coordinate removal of existing graphics and identification.
• Coordinate and assist with the cleaning of fleet vehicles.
• Assist with new fleet vehicle purchases, upfit, delivery etc
• Operation and administration of GPS vehicle tracking system, ensuring accuracy and function
• Prepare and distribute fleet reports and analysis as needed.
• Administration of fleet leasing program
• Coordinate pick up and or deliver fleet vehicles wherever they are needed
• Perform other fleet-related duties and administrative responsibilities as assigned.

Skills

Administrative support

Fleet coordination

MS Excel

Google Suites

Data entry

Vehicle maintenance coordination

Education

High School Diploma or equivalent

AA or BA in business-related program

Tools

SQL reports

Great Plains

Microsoft Word

Microsoft Excel

Google Suite

CRM systems

Job description

Egan Company is seeking a Fleet Coordinator to join our team. The individual will manage day-to-day coordination, administration, and logistical support of our fleet of automobiles, trucks, vans, and other fleet vehicles, maintaining accurate records and ensuring availability and compliance.

This role works with drivers, the repair garage, vendors, and internal departments to schedule maintenance, handle check-in/check-out, licenses, graphics removal, and reporting.