Fleet Operations & Administrative Coordinator

Jimmy Jazz; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Simmons & Associates in Indianapolis, IN is seeking a Fleet & Administrative Coordinator to manage vehicle fleet administration through Enterprise eFleets, maintain accurate records, coordinate vehicle assignments and maintenance activities. The ideal candidate is proactive, tech-savvy, and capable of managing multiple priorities while ensuring accuracy and compliance in a fast-paced office environment.

This full-time position based in Indianapolis requires excellent communication and

Qualifications

• 2+ years of administrative, operations, fleet, logistics, or office management experience.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Proficiency with Microsoft Office, especially Excel, Outlook, and Word.
• Ability to manage confidential information professionally.

Responsibilities

• Manage daily fleet activities using Enterprise eFleets.
• Coordinate vehicle acquisitions, assignments, transfers, and returns.
• Track vehicle registrations, renewals, insurance documentation, and related compliance requirements.
• Monitor maintenance schedules and coordinate service appointments.
• Maintain accurate fleet records and reporting.
• Assist employees with fleet-related questions and vehicle issues.
• Coordinate with Enterprise representatives regarding fleet needs and service concerns.
• Track fuel cards, toll accounts, and vehicle-related expenses.
• Monitor fleet utilization and identify opportunities for cost savings.

Skills

Organizational skills

Time-management

Attention to detail

Written and verbal communication

Independent work

Education

High school diploma

Tools

Microsoft Office

Job description

Simmons & Associates in Indianapolis, IN is seeking a Fleet & Administrative Coordinator to manage vehicle fleet administration through Enterprise eFleets, maintain accurate records, coordinate vehicle assignments and maintenance activities. The ideal candidate is proactive, tech-savvy, and capable of managing multiple priorities while ensuring accuracy and compliance in a fast-paced office environment.

This full-time position based in Indianapolis requires excellent communication and