Fleet Operations & Maintenance Coordinator

UNAVAILABLE; Tucson (AZ); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

401k plans

Training programs

Employee discounts

Job summary

G4S Secure Solutions (USA) Inc. is seeking a Fleet Coordinator to provide day-to-day administrative and operational coordination for contract vehicles.

You will maintain fleet records, coordinate maintenance, and act as the primary liaison with leasing vendors to ensure readiness and safety. The role requires attention to vehicle status, documentation, and timely escalation of issues that affect service delivery or cost.

Qualifications

• High school diploma or equivalent
• Valid driver’s license if driving company or customer owned vehicle
• Minimum of two years in fleet coordination, vehicle maintenance administration, transportation operations, logistics, dispatch, vendor coordination, or related function
• Experience maintaining vehicle records, scheduling service, tracking repairs, and coordinating with drivers, maintenance providers, dealerships, lessors, or fleet vendors
• Experience using spreadsheets, fleet-management systems, maintenance databases, telematics platforms, or similar tracking tools
• Knowledge of preventive maintenance, vehicle inspections, repair coordination, registration and licensing records, fuel and mileage tracking, and fleet-readiness practices
• Proficiency with Microsoft Excel and Microsoft 365 or Google Workspace applications
• Strong organizational, recordkeeping, follow-up, customer-service, problem-solving, and oral and written communication skills
• Ability to manage multiple open vehicle issues, maintain accurate status information, and escalate safety or operational concerns promptly
• Ability to protect sensitive information and comply with company, client, contractual, safety, and access-control requirements

Responsibilities

• Manage and maintain accountability for all vehicles assigned to and supporting the contract
• Coordinate and oversee vehicle servicing, preventive maintenance, repairs, inspections, and other fleet requirements to ensure vehicles remain safe, reliable, and operational
• Serve as the primary liaison and point of contact with vehicle leasing vendor for all vehicle-related matters; coordinate vehicle assignments, availability, maintenance, repairs, inspections, replacements, and other vehicle needs
• Communicate vehicle deficiencies, operational concerns, and service requirements to leasing vendor and follow up to ensure timely resolution
• Monitor vehicle availability and readiness to support scheduled transportation missions and operational requirements
• Maintain accurate and current records of vehicle assignments, inspections, maintenance, repairs, service history, and other required fleet documentation
• Present records and participate in DOT/FMSCA audits
• Monitor fleet operations to promote vehicle safety, reliability, fuel efficiency, and cost effectiveness
• Ensure assigned vehicles are maintained and operated in accordance with applicable laws, regulations, company policies, contract requirements, and customer standards
• Identify and communicate vehicle needs that may affect transportation operations, mission readiness, or service delivery
• Provide guidance and recommendations to the Program Manager regarding fleet maintenance, vehicle operations, safety, efficiency, and overall fleet effectiveness
• Coordinate with operational personnel regarding vehicle issues, availability, and transportation requirements
• Assist with addressing vehicle-related incidents, breakdowns, or other unexpected issues to minimize disruption to transportation operations

Skills

Fleet coordination

Vendor coordination

Recordkeeping

Problem-solving

Communication (oral & written)

Education

Associate degree in business administration or related

Tools

Fleet-management systems

Telematics platforms

GPS/tracking platforms (e.g., Samsara)

Microsoft Excel

Google Workspace

Job description

G4S Secure Solutions (USA) Inc. is seeking a Fleet Coordinator to provide day-to-day administrative and operational coordination for contract vehicles.

You will maintain fleet records, coordinate maintenance, and act as the primary liaison with leasing vendors to ensure readiness and safety. The role requires attention to vehicle status, documentation, and timely escalation of issues that affect service delivery or cost.