Fleet Operations Coordinator

Egan Company; Champlin (MN); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health & Well-being

401(k) & Profit sharing

PTO & Holidays

Education & Development

Paid parental leave

Bonuses & incentives

Community involvement programs

Job summary

Egan Company is seeking a Fleet Coordinator to join our team. The role oversees day-to-day coordination, administration, and logistical support for Egan’s fleet of vehicles, ensuring accurate records, check-in/out, maintenance scheduling, licensing, and vehicle disposition.

Eligibility requires a valid driver’s license and a high school diploma; a 2-year AA or 4-year BA in a business-related field is preferred.

Qualifications

• Minimum of three years of administrative support experience, specifically related to vehicles.
• Ability to use basic computer skills - including Email, MS Word, Excel, and Google Suites.
• Ability to create Microsoft Excel spreadsheets and work within databases (SQL reports, Great Plains or other accounting software).
• Knowledge of the construction industry is helpful.
• Strong organizational skills.

Responsibilities

• Maintain and ensure the accuracy of the fleet vehicle database.
• Maintain fleet vehicle files and assure compliance with a vehicle check in/out procedure.
• Monitor fuel usage, maintenance, and operation of Egan’s vehicle fleet.
• Assist with data entry, and internal correspondence.
• Coordinate the usage of Egan’s loaner vehicles.
• Work closely with Egan repair garage to schedule maintenance, repairs and inspections.
• Distribute license plates, tabs, insurance papers, and cab cards to drivers as required.
• Coordinate the sale of fleet vehicles
• Coordinate removal of existing graphics and identification.
• Coordinate and assist with the cleaning of fleet vehicles
• Assist with new fleet vehicle purchases, upfit, delivery etc
• Operation and administration of GPS vehicle tracking system, ensuring accuracy and function
• Prepare and distribute fleet reports and analysis as needed.
• Administration of fleet leasing program
• Coordinate pick up and or deliver fleet vehicles wherever they are needed
• Perform other fleet-related duties and administrative responsibilities as assigned.

Skills

Administrative coordination

Organizational skills

Data entry

MS Word / Excel / Google Suites

SQL reports / accounting software

Education

High School Diploma or equivalent

AA/BA in business-related field preferred

Tools

Great Plains

Databases

Job description

Egan Company is seeking a Fleet Coordinator to join our team. The role oversees day-to-day coordination, administration, and logistical support for Egan’s fleet of vehicles, ensuring accurate records, check-in/out, maintenance scheduling, licensing, and vehicle disposition.

Eligibility requires a valid driver’s license and a high school diploma; a 2-year AA or 4-year BA in a business-related field is preferred.