Fleet Coordinator

Egan Company; Champlin (MN); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health & Well-being

401(k) & Profit sharing

PTO & Holidays

Education & Development

Paid parental leave

Bonuses & incentives

Community involvement programs

Job summary

Egan Company is seeking a Fleet Coordinator to join our team. The role oversees day-to-day coordination, administration, and logistical support for Egan’s fleet of vehicles, ensuring accurate records, check-in/out, maintenance scheduling, licensing, and vehicle disposition.

Eligibility requires a valid driver’s license and a high school diploma; a 2-year AA or 4-year BA in a business-related field is preferred.

Qualifications

• Minimum of three years of administrative support experience, specifically related to vehicles.
• Ability to use basic computer skills - including Email, MS Word, Excel, and Google Suites.
• Ability to create Microsoft Excel spreadsheets and work within databases (SQL reports, Great Plains or other accounting software).
• Knowledge of the construction industry is helpful.
• Strong organizational skills.

Responsibilities

• Maintain and ensure the accuracy of the fleet vehicle database.
• Maintain fleet vehicle files and assure compliance with a vehicle check in/out procedure.
• Monitor fuel usage, maintenance, and operation of Egan’s vehicle fleet.
• Assist with data entry, and internal correspondence.
• Coordinate the usage of Egan’s loaner vehicles.
• Work closely with Egan repair garage to schedule maintenance, repairs and inspections.
• Distribute license plates, tabs, insurance papers, and cab cards to drivers as required.
• Coordinate the sale of fleet vehicles
• Coordinate removal of existing graphics and identification.
• Coordinate and assist with the cleaning of fleet vehicles
• Assist with new fleet vehicle purchases, upfit, delivery etc
• Operation and administration of GPS vehicle tracking system, ensuring accuracy and function
• Prepare and distribute fleet reports and analysis as needed.
• Administration of fleet leasing program
• Coordinate pick up and or deliver fleet vehicles wherever they are needed
• Perform other fleet-related duties and administrative responsibilities as assigned.

Skills

Administrative coordination

Organizational skills

Data entry

MS Word / Excel / Google Suites

SQL reports / accounting software

Education

High School Diploma or equivalent

AA/BA in business-related field preferred

Tools

Great Plains

Databases

Job description

Egan Company is seeking a Fleet Coordinator to join our team. The individual will be responsible for the day-to-day coordination, administration, and logistical support of Egan’s fleet of automobiles, pickup trucks, vans, and other fleet vehicles. This position maintains accurate fleet records, coordinates vehicle check-in and check-out, monitors vehicle condition and utilization, administers fleet tracking and leasing programs, and coordinates maintenance, repairs, cleaning, licensing, and vehicle disposition. The Fleet Coordinator works closely with drivers, Egan’s repair garage, vendors, and internal departments to ensure fleet vehicles are properly maintained, available, compliant, and ready for use.

***Working hours will be from 7:00am - 3:30pm ***

Responsibilities

The basic responsibilities of the Fleet Coordinator include but are not limited to the following:

Maintain and ensure the accuracy of the fleet vehicle database.

Maintain fleet vehicle files and assure compliance with a vehicle check in/out procedure.

Monitor fuel usage, maintenance, and operation of Egan’s vehicle fleet.

Assist with data entry, and internal correspondence.

Coordinate the usage of Egan’s loaner vehicles

Work closely with Egan repair garage to schedule maintenance, repairs and inspections.

Distribute license plates, tabs, insurance papers, and cab cards to drivers as required.

Coordinate the sale of fleet vehicles

Coordinate removal of existing graphics and identification.

Coordinate and assist with the cleaning of fleet vehicles

Assist with new fleet vehicle purchases, upfit, delivery etc

Operation and administration of GPS vehicle tracking system, ensuring accuracy and function

Prepare and distribute fleet reports and analysis as needed.

Administration of fleet leasing program

Coordinate pick up and or deliver fleet vehicles wherever they are needed

Perform other fleet-related duties and administrative responsibilities as assigned.

Position Requirements

Must have a valid drivers license

High School Diploma or equivalent required

Two Year AA or four-year BA degree in a business-related program preferred

Minimum Qualifications

Minimum of three years of administrative support experience, specifically related to vehicles (dealerships, repair shops, service vehicles).

Ability to use basic computer skills - including basic functions in Email, MS Word, Excel, and Google Suites.

Ability to create Microsoft Excel spreadsheets and work within databases (SQL reports, Great Plains or other accounting software).

Knowledge of the construction industry is helpful.

Strong organizational skills.

Ability to foresee events and anticipate changes in conditions and operations to the greatest extent possible and react to these appropriately.

Ability to stand or sit for extended periods of time.

Benefits, Perks and Pay Beyond the Industry Standard

Egan supports team members and their families with comprehensive benefits. From robust healthcare benefits and generous paid time off, to flexible working options and career growth opportunities, Egan is committed to providing a workplace that helps you thrive both personally and professionally.

• Health and Well-being: in addition to medical, dental, vision insurance options, flexible spending accounts, life insurance, short-term, or long-term disability coverage, you're offered comprehensive mental healthcare and support for you and your family
• Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing
• Time-Off Programs: to help you recharge you’ll enjoy a generous PTO program and paid holidays
• Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities
• Paid Parental Leave: utilize parental leave which allows for paid time off with a new child
• Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus, lead incentive program, and safety buck program
• Community Involvement: our “Beyond the Jobsite” program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need

The benefits information listed above may not apply to union positions (benefits for union roles are governed by applicable collective bargaining agreements) nor part-time and temporary roles. View more information online about Egan’s investment in benefits for you.

Pay Range: $24.50 - $35.00 per hour(subject to such factors as experience, education, and/or skill set) plus potential annual discretionary bonus.

Strong Culture Built on Values and Keeping Promises

At Egan, you’ll be part of a team that shares a passion for redefining the industry by setting a new standard of customer care. Together, we'll promote teamwork, embrace innovation, act with integrity, pursue growth, and prioritize safety. You’ll have the opportunity to grow and develop in a company committed to providing the growth and success you're looking for, both for yourself and for the customers you serve. You’ll love being part of success shaped by the strength of our team, which is enhanced by:

• Solid history as a legacy leader in specialty contracting and system integration for over 80 years
• Private ownership and operations by employees who work in the company (not a holding company or private equity firm)
• Engaging leadership who prioritizes your safety, your development, and your impact
• A proven track record of employee retention and loyalty

From general contractors and architects to building owners and facility engineers, Egan collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At over 1,000 employees occupying our offices and work sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we’re proud to be recognized as one of America’s Safest Companies for recurring years.

Application Instructions and Employment Practices

Egan Company will not discriminate against or harass any employee or application for employment because of race, color, creed, religion, national origin, sex (including pregnancy, gender identity, sexual orientation), disability, age, genetic information (including family medical history), veteran status, marital status, familial status, local human rights commission activity, or status with regard to public assistance.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email [e-mail] .

Creating and maintaining a safe and drug‑free working environment is important to all of us. Employment with Egan requires successful completion of a pre‑employment drug screening. We also participate in E‑Verify.

Egan reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. Any resume submitted to any employee of Egan without a prior signed search agreement will be considered unsolicited and the property of Egan.

No agency emails, calls, or solicitations will be accepted without a valid agreement.