Fleet Operations Coordinator | Logistics & Maintenance

Egan Company; Champlin (MN); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

PTO and paid holidays

Professional development

Parental leave

Hybrid/flexible work options

Job summary

Egan Company is seeking a Fleet Coordinator to manage day-to-day coordination, administration, and logistics for its fleet of vehicles. You will maintain fleet records, track check-in/out, coordinate maintenance, and ensure vehicles are compliant and ready for use.

The role requires at least three years of admin support related to vehicles, strong Excel skills, and familiarity with SQL/Great Plains for reporting. Expect 7:00am–3:30pm hours and a comprehensive benefits package.

Qualifications

• Minimum of three years of administrative support experience, specifically related to vehicles (dealerships, repair shops, service vehicles).
• Ability to use basic computer skills - including Email, MS Word, Excel, and Google Suites.
• Ability to create Microsoft Excel spreadsheets and work within databases (SQL reports, Great Plains or other accounting software).
• Knowledge of the construction industry is helpful.
• Strong organizational skills.

Responsibilities

• Maintain and ensure the accuracy of the fleet vehicle database.
• Maintain fleet vehicle files and assure compliance with a vehicle check in/out procedure.
• Monitor fuel usage, maintenance, and operation of Egan's vehicle fleet.
• Assist with data entry, and internal correspondence.
• Coordinate the usage of Egan's loaner vehicles.
• Work closely with Egan repair garage to schedule maintenance, repairs and inspections.
• Distribute license plates, tabs, insurance papers, and cab cards to drivers as required.
• Coordinate the sale of fleet vehicles
• Coordinate removal of existing graphics and identification.
• Coordinate and assist with the cleaning of fleet vehicles
• Assist with new fleet vehicle purchases, upfit, delivery etc
• Operation and administration of GPS vehicle tracking system, ensuring accuracy and function
• Prepare and distribute fleet reports and analysis as needed.
• Administration of fleet leasing program
• Coordinate pick up and or deliver fleet vehicles wherever they are needed
• Perform other fleet-related duties and administrative responsibilities as assigned.

Skills

Fleet coordination

Data entry

Microsoft Excel

SQL reports

Education

High School Diploma or equivalent

Two Year AA or BA in business-related field preferred

Tools

Great Plains

SQL databases

Job description

Egan Company is seeking a Fleet Coordinator to manage day-to-day coordination, administration, and logistics for its fleet of vehicles. You will maintain fleet records, track check-in/out, coordinate maintenance, and ensure vehicles are compliant and ready for use.

The role requires at least three years of admin support related to vehicles, strong Excel skills, and familiarity with SQL/Great Plains for reporting. Expect 7:00am–3:30pm hours and a comprehensive benefits package.