Fleet Maintenance Admin & Records Coordinator

Ewing Bros Inc.; Las Vegas (NV); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Employer Match

Profit-Sharing Plan

Paid Vacation and Holidays

$15,000 Company-Paid Life Insurance

Job summary

Ewing Bros Inc. is seeking a Fleet Maintenance Shop Administrative Assistant to support the Fleet Maintenance Department with clerical tasks, work orders, invoices, and recordkeeping.

The role requires strong organization, independent work habits, and attention to detail in a dynamic shop environment. Responsibilities include handling calls, maintaining files, reconciling invoices and work orders, and coordinating with vendors and site personnel.

Qualifications

• High school diploma or GED required; 1–2 years shop admin experience preferred.
• Experience with Microsoft Office and intermediate to advanced Excel skills are a must.
• Strong organizational and time management abilities; ability to work independently.
• Excellent verbal and written communication; bilingualEN/Spanish is a plus.

Responsibilities

• Answer and direct incoming calls in a professional, courteous manner.
• Create and maintain departmental files, electronic and paper.
• Provide administrative and clerical support to the Fleet Maintenance Department.
• Prepare, maintain, and file electronic and paper records.
• Invoice/Work Order reconciliation required.
• Coordinate with vendors, drivers, and site visitors.
• Handle confidential information with discretion.

Skills

Microsoft Office

Microsoft Excel

Verbal and written communication

Organizational skills

Time management

Bilingual English/Spanish (a plus)

Education

High school diploma or GED

Tools

Microsoft Word

Outlook

Estimating/Invoicing programs

Job description

Ewing Bros Inc. is seeking a Fleet Maintenance Shop Administrative Assistant to support the Fleet Maintenance Department with clerical tasks, work orders, invoices, and recordkeeping.

The role requires strong organization, independent work habits, and attention to detail in a dynamic shop environment. Responsibilities include handling calls, maintaining files, reconciling invoices and work orders, and coordinating with vendors and site personnel.