Fleet Maintenance Coordinator

Bulk-Express-Transport; Lawrenceville (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Bulk Environmental & Industrial in Lawrenceville, GA is seeking a Maintenance & Repair Coordinator to provide administrative coordination for the Maintenance Department. You will manage Repair Orders, DVIRs, and purchase orders, ensuring accurate records, vendor invoices, and compliance with DOT requirements.

The role serves as a communication hub among technicians, operations, vendors, and management. The ideal candidate is highly organized with 3+ years of fleet maintenance admin experience,

Qualifications

• 3+ years of fleet maintenance administrative experience.
• Knowledge of heavy-duty truck maintenance.
• Experience with CMMS and PO/invoice processing.
• Knowledge of DOT maintenance requirements.
• Strong organizational and communication skills.
• Proficiency with Microsoft Excel, Word, and Outlook.

Responsibilities

• Create, assign, and close Repair Orders (ROs) in the fleet maintenance management system.
• Review all repair requests for completeness and accuracy.
• Ensure labor, parts, and vendor invoices are properly documented on each repair order.
• Monitor open repair orders and follow up to minimize equipment downtime.
• Maintain accurate equipment maintenance histories.
• Create and issue purchase orders for parts, outside repairs, tires, and maintenance services.
• Ensure purchase orders are approved in accordance with company purchasing policies.
• Match vendor invoices to purchase orders and repair orders, and track outstanding POs to completion.
• Assist with vendor invoice reconciliation.
• Monitor incoming DVIRs and review defects for accuracy and severity.
• Prioritize safety-related defects requiring immediate action.
• Generate repair orders from DVIR defects and ensure completed repairs are documented and DVIRs are properly closed.
• Maintain compliance with DOT and company requirements.
• Schedule repairs with internal technicians and outside vendors.
• Coordinate equipment movement between operations and repair facilities and track equipment status throughout the repair process.
• Communicate estimated completion times to operations.
• Obtain repair estimates and pricing, and monitor vendor performance and turnaround times.
• Ensure vendors comply with company invoicing and documentation requirements; assist with warranty claim administration.
• Maintain accurate equipment information within the CMMS and update asset records as equipment is added, transferred, or disposed.
• Monitor preventive maintenance schedules and generate maintenance reports and performance metrics.
• Prepare and distribute routine reports, including open repair orders, open purchase orders, equipment down status, PM compliance, DVIR status, vendor performance, equipment downtime, and maintenance spending.
• Assist with parts ordering and inventory control; verify receipt of parts and services.
• Monitor backorders and expedite critical components.
• Maintain maintenance records required by DOT and company policy.
• Ensure preventive maintenance schedules remain compliant; assist with audit preparation.
• Maintain electronic maintenance documentation.
• Perform other duties as assigned.

Skills

Fleet maintenance admin

Organizational skills

Communication skills

MS Office

CMMS

Vendor management

DOT knowledge

Education

High school diploma

GED

Associate degree preferred

Tools

AMCS/Dossier

TMT Fleet Maintenance

Fleetio

Motive

Samsara

Job description

Bulk Environmental & Industrial in Lawrenceville, GA is seeking a Maintenance & Repair Coordinator to provide administrative coordination for the Maintenance Department. You will manage Repair Orders, DVIRs, and purchase orders, ensuring accurate records, vendor invoices, and compliance with DOT requirements.

The role serves as a communication hub among technicians, operations, vendors, and management. The ideal candidate is highly organized with 3+ years of fleet maintenance admin experience,