Fleet Maintenance Admin Specialist

Republic Services; Quincy (MA); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan with match

Employee discount programs

Job summary

Republic Services is seeking a Maintenance Clerk to provide essential administrative support to the maintenance function. The role focuses on parts availability, fleet record-keeping, and data entry into the fleet management system.

The position involves coordinating with vendors, processing purchase orders with ePro, and ensuring accurate invoicing and payments. A background in maintenance or trucking helps ensure success in this role.

Qualifications

• 1 year of general office experience or equivalent training.
• Experience in maintenance/trucking industry preferred.
• Ability to coordinate with vendors and manage parts inventory.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, PM schedules, and repairs.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and pay for goods and services.
• Prepares truck purchase orders for management approval and uses ePro to process transactions.
• Receives, tags, stocks and dispenses parts to mechanics per policy.
• Reviews purchase orders with accounting for accuracy and payment.
• Produces productivity and usage reports for management.
• Follows safety policies and participates in safety goals.
• Reconciles Dossier data to Lawson GL; supports fleet analysis and error correction.

Skills

Maintenance industry experience

General office experience

Vendor coordination

Fleet management familiarity

Tools

ePro

Lawson

Fleet management system

Job description

Republic Services is seeking a Maintenance Clerk to provide essential administrative support to the maintenance function. The role focuses on parts availability, fleet record-keeping, and data entry into the fleet management system.

The position involves coordinating with vendors, processing purchase orders with ePro, and ensuring accurate invoicing and payments. A background in maintenance or trucking helps ensure success in this role.